Private Wealth - Administrative Assistant

Blackstone • Miami, FL

17d • $70,000 - $130,000

About The Position

The Administrative Assistant role entails providing support to a team of senior professionals within Private Wealth. The responsibilities include: Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants Answering calls and acting as a gatekeeper for senior professionals Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors’ system Acting as the point of contact for any incoming guests and managing the reception area as needed Managing detailed corporate expenses including tracking receipts and reimbursements Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations Assisting with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives Maintaining and organizing files Coordinating and supporting various business culture initiatives Acting as back-up support for other senior professionals

Requirements

• 4+ years of administrative assistant experience supporting 2 or more senior professionals
• Fluency in both English and Spanish; including effective reading, writing, and communicating skills in both languages
• Strong Microsoft Office skills (including PowerPoint and Outlook)
• Working knowledge of Salesforce/CRM
• Highly organized with strong attention to detail
• Effectively multi-tasks and prioritizes competing tasks and deadlines
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• Works well under pressure
• Performs duties with the highest level of confidentiality and professional integrity
• Strong communication skills; high EQ
• An independent worker with strong follow-through skills

Nice To Haves

• Experience with coordinating travel arrangements; familiarity with Concur is preferred

Responsibilities

• Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants
• Answering calls and acting as a gatekeeper for senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitors’ system
• Acting as the point of contact for any incoming guests and managing the reception area as needed
• Managing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Assisting with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
• Maintaining and organizing files
• Coordinating and supporting various business culture initiatives
• Acting as back-up support for other senior professionals

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees