Administrative Assistant

IU Health•Lafayette, IN

4h•Onsite

About The Position

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health (Arnett Hospital) is seeking individuals who embody these values to join our team in the role of Administrative Assistant. We are seeking a detail‑oriented, service‑driven administrative professional who will provide essential support to leaders and clinical teams. This role is critical in ensuring smooth operations across the department, coordinating schedules, managing communications, supporting provider scheduling, and maintaining a well‑organized, responsive administrative environment for both leaders and providers. The Administrative Assistant provides basic administrative and technical support to leaders and clinical teams, including hospitalists, palliative care teams, and residents. This role manages provider scheduling needs, supports meetings and departmental operations, coordinates supply ordering, and ensures timely communication across a complex, fast‑moving clinical environment. The position requires someone who is organized, responsive, proactive, and comfortable managing multiple responsibilities simultaneously. Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states. IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status. Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

Requirements

High School Diploma/GED required.
0–3+ years of relevant experience; previous administrative experience preferred.
Requires basic proficiency in MS Office (Word, PowerPoint, Excel).

Nice To Haves

Experience with a matrix organization and complex work environment is a plus.

Responsibilities

Enter provider schedules in advance and ensure accuracy across hospitalists, palliative care, and residents.
Source coverage for open shifts and communicate updates promptly to all affected personnel.
Support coordination between providers, leaders, and clinical teams to maintain efficient staffing.
Manage schedules and calendars for leaders; coordinate meetings, guests, agendas, and logistics.
Prepare meeting agendas, pull data for presentations, and assist with formatting, editing, and distributing materials.
Take meeting minutes, distribute to team members and leadership, and upload to Teams for departmental access.
Arrange IT support through the Help Desk and IIS and troubleshoot basic technical needs when possible.
Process invoices, track expenses, and handle departmental inquiries.
Oversee ordering of office supplies, cleaning supplies, business cards, lab coats, forms, and other departmental materials.
Manage department phones, faxes, and Cerner inboxes, ensuring timely responses and accurate routing of messages.
Maintain organized office records, files, reports, and resource data.
Coordinate travel arrangements when needed.
Support onboarding tasks and general administrative workflows as assigned.
Address basic administrative and technical issues as they arise, escalating when appropriate.

Benefits

Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.

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