Administrative Assistant, Social Science Division
About The Position
The Social Sciences Division at Seaver College invites applications for the position of Administrative Assistant. The position has two broad responsibilities. The first is outward-facing as the initial point of contact for students, prospective students, parents, alumni, or those from other offices on campus who are seeking information about or assistance from the Social Sciences Division. The second broad responsibility involves coordinating many of the day-to-day functions of the Division office as it serves students and faculty within the Social Science Division. The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Requirements
- High school diploma and at least 3 years of office experience or a bachelor's degree.
- Ability to establish work priorities.
- Strong interpersonal communication skills.
- Good telephone etiquette.
- Knowledge of office procedures.
- Familiarity and proficiency with G Suite applications (Gmail, Google Drive, Google Docs, etc.).
- Ability to operate standard office equipment.
- Familiarity and proficiency with Microsoft Word, Excel, and PowerPoint.
Nice To Haves
- General office experience.
- Knowledge of Pepperdine policies.
- Ability to type 45 wpm.
- Familiarity and proficiency with Apperson DataLink scanner.
Responsibilities
- Assist the divisional dean, office manager, and faculty with projects essential to the work of the Division.
- Assist with the hiring, training, and oversight of student employees.
- Keep office supplies and forms stocked and organized.
- Maintain the divisional dean's calendar, manage workflow for the divisional dean and office manager, and oversee projects assigned by the divisional dean.
- Maintain the appearance of the divisional office and promote a hospitable atmosphere.
- Schedule and coordinate divisional meetings and events.
- Assist callers and visitors to the division.
- Distribute mail, answer phones, screen calls, and relay messages.
- Maintain student and office-related files.
- Assist faculty with travel arrangements, event planning, and expense reports.
- Review syllabi and other course materials for faculty.
- Perform other duties as assigned.
- Uphold University mission through work performed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
