Administrative Assistant - Gaming Commission
About The Position
Serves as the organization’s first point of contact, managing daily administrative tasks and maintaining a professional, welcoming environment. This role supports the overall efficiency of the organization, enabling the Gaming Commission to effectively regulate SMSC gaming activities and ensure Gaming Enterprise facilities remain in compliance with the SMSC Gaming Ordinance, Tribal/State Compacts, SMSC Gaming Commission Regulations, and Minimum Internal Control Standards (MICS). Responsibilities also include supporting adherence to the Gaming Enterprise System of Internal Control Standards (SICS) and the requirements of the National Indian Gaming Commission.
Requirements
- High school diploma or equivalent
- 3+ years of Administrative and office management experience
- The ability to conduct in-depth research, gather data from multiple sources, and analyze findings to make informed recommendations
- The capacity to prepare clear, concise reports, ability to manage multiple files, prioritize tasks, and meet deadlines
- A commitment to handling sensitive information with discretion and maintaining confidentiality
- Experience with license management software, databases, and Microsoft Office suite
- Ability to adjust schedule and work flexible hours as needed
- Must meet the qualifications required to possess a gaming license
Responsibilities
- Answer and route phone calls; manage incoming and outgoing mail and deliveries.
- Greet applicants and visitors, provide information, and direct them to the appropriate personnel.
- Coordinate calendars, schedule meetings, and prepare meeting rooms.
- Assist with Gaming Commission meeting preparation and setup; transcribe meeting minutes and maintain official Commission records as needed.
- Draft, execute, and distribute communications and other correspondence as required.
- Assist with processing and reconciling Gaming Commission expenditures and fees collected; analyze financial performance and review budget status as needed. Maintain knowledge of the financial system and Accounts Payable processes.
- Assist with employee and vendor badge processing and printing.
- Support coordination and on-site visits for external groups, Gaming Enterprise personnel, and other third-party partners.
- Assist with the maintenance and updates of Gaming Commission policies and departmental procedures.
- Maintain effective communication with local, state, and federal gaming authorities as appropriate.
- Maintain confidentiality and exercise sound judgment when handling sensitive personnel, organizational, or gaming operations information.
- Perform data entry, filing, document preparation, and provide general administrative support across functional areas.
- Maintain and order general and office supplies; oversee organization and cleanliness of the reception area.
- Facilitate building maintenance requests and follow-up.
- Perform other duties as assigned.
Benefits
- Enjoy competitive weekly pay, outstanding benefits, and advancement opportunities.
- Generous benefits include medical, dental, life and disability insurance, onsite medical clinics, and pharmacy, 401(k) retirement plan, paid time off, wellness programs and more.
- Plus, take advantage of perks like discounts on childcare, fuel, bus passes and fitness membership, and tuition reimbursement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
