Administrative Assistant

Lundbeck•Deerfield, IL

9d•$60,000 - $80,000

About The Position

Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases. Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. Join us on our journey of growth! Summary: The Administrative Assistant provides high-level administrative support to multiple executives while also supporting broader departmental operations. This role is responsible for coordinating complex schedules, communications, and executive travel to enhance operational efficiency. Working with professionalism and accountability, the Administrative Assistant manages competing priorities, supports executive effectiveness, and contributes to smooth day-to-day and departmental operations.

Requirements

High School Diploma or GED required
Minimum of 3 years of administrative experience supporting multiple executives or leaders in a fast-paced environment
Demonstrated experience managing complex calendars and coordinating domestic and international travel for multiple executives
Strong organizational and time-management skills with the ability to prioritize competing demands and meet tight deadlines
Proven ability to manage day-to-day administrative activities for a busy department with professionalism and efficiency
High level of discretion and integrity in handling sensitive and confidential information
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, with the ability to quickly learn additional systems as needed
Clear, professional verbal and written communication skills
Detail-oriented, self-motivated, and able to work independently while collaborating effectively within a team

Nice To Haves

Bachelor’s degree
Experience in healthcare/pharmaceutical industry

Responsibilities

Manage and maintain executive and department calendars, ensuring accuracy, prioritization, and timely coordination
Schedule, coordinate, and support leadership and other departmental meetings, including logistics and materials
Prepare, format, and manage professional documents and presentations using Word, PowerPoint, and other tools as directed
Coordinate domestic and international travel arrangements in accordance with company travel policies, ensuring efficient and seamless itineraries
Compile, review, and process expense reports accurately and in a timely manner
Initiate and track purchase orders and contracting processes, including obtaining required approvals, signatures, and payment coordination
Provide responsive administrative support to department personnel as needed
Collaborate with office administrative assistants and the office manager to ensure consistent coverage and support for reception, home office meetings and special events as requested
Serve as backup administrative support and provide front desk or switchboard coverage as required
Act as a professional point of contact for visitors and new employees, representing the department with discretion and professionalism
Perform other administrative duties as assigned in support of executive and departmental operations