Administrative Assistant

DeSHAZO LLC • Elgin, IL

4d • Onsite

About The Position

The Administrative Assistant position reports to the Branch Office Manager. This role performs routine clerical, invoicing, and administrative duties in an office environment. Light accounting and record-keeping responsibilities are also required.

Requirements

• High level of accuracy and attention to detail.
• Professional and pleasant communication with team members and the public.
• Ability to manage multiple deadlines.
• Proficient in Outlook, Excel, and Word; able to quickly learn internal accounting systems.
• Strong problem-solving skills.

Responsibilities

• Scan and upload completed service job files.
• Operate standard office equipment.
• Assist with invoicing and collections.
• Perform general data entry for accounting purposes.
• Check and verify job files, timesheets, and service tickets for accuracy.
• Communicate effectively via phone and email with the accounting department, Deshazo customers, and executives.
• Assist the Branch Manager, Office Manager, Salespeople, and Technicians with administrative tasks as needed.

Benefits

• BCBS health insurance
• Dental\Vision
• 401k plan with match
• Short and long-term disability insurance available
• Company-paid basic life insurance
• Employee assistance program
• Additional life insurance available
• 9 paid holidays
• PTO Program
• Tool purchase program
• Weekly pay periods with direct deposit
• Competitive pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed