Administrative Assistant

Lifepoint Health • Hancock, MI

6h

About The Position

Up Health System- Portage part of Lifepoint Health
[https://lifepointhealth.net/locations], a diversified healthcare delivery
network with facilities coast to coast. We are driven by a profound commitment
to prioritize your well-being so you can provide exceptional care to others. By
joining our team, you're embracing a vital mission dedicated to making
communities healthier ®. Join us on this meaningful journey where your skills,
compassion and dedication will make a remarkable difference in the lives of
those we serve.

At  Portage Hospital- Portage Pointe, we are committed to empowering and
supporting a diverse and determined workforce who can drive quality,
scalability, and significant impact across our hospitals and communities. In
your role, you’ll support those that are in our facilities who are interfacing
and providing care to our patients and community members. We believe that our
collective efforts will shape a healthier future for the communities we serve.

We believe that investing in our employees is the first step to providing
excellent patient care. In addition to your base compensation, this position
also offers:

Comprehensive Benefits: Multiple levels of medical, dental and vision
coverage for full-time and part-time employees.
Financial Protection & PTO: Life, accident, critical illness, hospital
indemnity insurance, short- and long-term disability, paid family leave and
paid time off.
Financial & Career Growth: Higher education and certification tuition
assistance, loan assistance and 401(k) retirement package and company match.
Employee Well-being: Mental, physical, and financial wellness programs (free
gym memberships, virtual care appointments, mental health services and
discount programs).
Professional Development: Ongoing learning and career advancement
opportunities.

Requirements

• Education: High School diploma or equivalent required.
• Experience: Minimum three years of clerical experience.
• License: None required.

Responsibilities

• Develop, manage, and adjust employee work schedules to meet business and staffing requirements.
• Ensure adequate shift coverage while considering employee availability, workload balance, and compliance with labor laws.
• Process time-off requests, shift swaps, and schedule changes while maintaining fairness and efficiency.
• Communicate scheduling details, changes, and updates promptly to employees and management.
• Work closely with department heads to anticipate scheduling needs and resolve conflicts.
• Maintain accurate scheduling records and reports for payroll and compliance purposes.
• Monitor employee attendance, tardiness, and overtime, addressing any concerns as needed.
• Utilize scheduling software to streamline shift planning and workforce management.
• Assist in forecasting staffing needs based on business demands and seasonal trends.
• Function as a professional and collaborative team member.
• Performs needed clerical tasks, including copying, scanning, and filing.
• Works closely with Nursing Home Administrator and Director of Nursing on various projects.
• Develops and sends weekly newsletter to facility.
• Helps to manage electronic and paper files.
• Provides staff support and acts as a resource.
• Ensure compliance with company policies, labor laws, and industry regulations regarding work hours and breaks.
• Incorporates the Eden philosophy of living into every action undertaken throughout one’s employment.

Benefits

• Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Ongoing learning and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED