Administrative Assistant

NetBrain•Burlington, MA

4h•$60,000 - $75,000•Onsite

About The Position

Founded in 2004, NetBrain is the leader in no-code network automation. Its ground-breaking Next-Gen platform provides IT operations teams with the ability to scale their hybrid multi-cloud connected networks by automating the processes associated with Diagnostic Troubleshooting, Outage Prevention and Protected Change Management. Today, over 2,500 of the world’s largest enterprises and managed services providers leverage NetBrain’s platform. We are currently seeking an experienced Administrative Assistant for our Burlington, MA office. In this role you will be the primary administrative assistant, responsible for performing a wide variety of administrative and office tasks to provide a high level of support for executives, engineers, and corporate staff. This position is full-time in the office at our Burlington, MA location.

Requirements

Minimum 3 years of administrative experience, including support to a team and senior/executive-level staff
Exceptional attention to detail and ability to manage multiple tasks simultaneously
Advanced working proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency in online conferencing tools (e.g., Zoom, Microsoft Teams)
Strong editorial and proofreading skills
Must be able to demonstrate strong organizational, planning, monitoring of tasks, and follow-up skills
Demonstrated problem-solving skills and initiative
Committed to quality work product both for independent tasks and team projects
Demonstrated self-starter who shows initiative
Motivated and committed to learning new systems, processes, skills
Ability to multi-task, work under critical time deadlines, re-evaluate priorities, and interact with all levels of professional staff
Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment
Must be within a commutable distance of the Burlington office
Must be able to lift, push, pull a minimum of 20 lbs.

Nice To Haves

Experience working in a professional services or tech/software company is helpful

Responsibilities

Creating and editing presentations for formatting, grammar, spelling, and content review
Coordinating and maintaining schedules and travel arrangements in coordination with the Executive Assistant
Preparing and processing expenses as needed
Assisting the CEO as needed when the Executive Assistant is not available
Assisting employees with ad-hoc requests
Providing front desk coverage, including low-volume phone coverage and greeting visitors
Maintaining inventory, organization and upkeep of supply/copy room, conference rooms, and kitchen area
Sorting and scanning mail
Shipping/receiving
Coordinating onsite meetings for internal employees and external customers, including setting up web conference systems, catering, room setup/clean-up, etc.
Coordinating equipment maintenance (copy machines, kitchen appliances, etc.)
Assisting Human Resources with local candidate interview scheduling
Placing regular catering orders, including receiving deliveries and setting up items in the common area

Benefits

Our comprehensive compensation package is vital in how we recognize our people for the impact they make on us reaching our goals as a company.
For this role, the estimated base is $60,000 - $75,000 + Bonus.
The actual salary may vary based on a range of factors, including market and individual qualifications objectively assessed during the interview process.
The range listed above is a guideline and may be modified.
People Experience offers a comprehensive benefits package in addition to cash compensation that includes but is not limited to 401k and medical/dental coverage.
Speak with your Recruiter for more details on our Total Rewards philosophy.
NetBrain invites all interested and qualified candidates to apply for employment opportunities.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.
If you have a disability that prevents or limits your ability to use or access the site, or if you require any other accommodation in the application process due to a disability, you may request a reasonable accommodation.
To make a request, please contact our People Team at: [email protected] and we will be happy to assist you.
In compliance with applicable laws, NetBrain conducts holistic, individual background reviews in support of all hiring decisions.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
An employer who violates this law shall be subject to criminal penalties and civil liability.