Administrative Assistant Perioperative and Cardiovascular Services

Banner Health•Glendale, AZ

1d•Onsite

About The Position

As a Level 1 Trauma Center, Banner Thunderbird Medical offers a fast paced, team oriented environment. We use the latest Robotic technology and with 4 Robotic operating rooms, we have become the busiest robotic program in the state. Our Main Operating Rooms boast of 15 OR suites that care for level one trauma patients and provide care for patients ranging from pediatric to geriatric with a variety of procedures being performed. Services offered include but are not limited to: general cases, GYN, laparoscopic cases, ENT, plastics, podiatry, urology, robotics, cardiac/vascular, endovascular, neuro/spine, and orthopedics. As an Administrative Assistant for Perioperative & Cardiovascular Services, you will bring your excellent time management skills and administrative experience to our department! In this position, you will support multiple service lines and have the opportunity to work with a variety of leaders within the units. Responsibilities for this position will also include calendar management, utilization of various Microsoft Office programs, and assisting with meeting minutes and data collection for the teams. Our ideal candidate for this position will have prior Administrative Assistant experience supporting leaders and/or executives. SHIFT DETAILS Employment Type: Full-time Hours per Week: 40HRS | 5'8s Shift: 6:30AM start Schedule: Monday - Friday On Call: No Weekends: No Holidays: No Your pay and benefits (Total Rewards) are important components of your Journey at Banner Health. Banner Health offers a variety of benefit plans to help you and your family. We provide health and financial security options so you can focus on being the best at what you do and enjoying your life. Banner Health’s premier West Valley Level I Trauma for adults and Tertiary Care destination for all ages. Banner Thunderbird Medical Center (BTMC) and Banner Children’s Hospital at Thunderbird provide a preferred destination for surgical, oncological, cardiovascular, neuroscience, orthopedic, pediatric, and women and infant services achieved through best-in-class 5-star CMS rating to provide patients with high quality, safe care for the best possible experience. Our campus is one of the largest campuses in the Banner network with over 3000 employees. BTMC was voted Best of the Best in 2023 by Banner Health out of 30 hospitals. This is the most prestigious award one of our largest hospitals can receive for consistently meeting our annual targets. If you would like to contribute to truly leading edge caring, we invite you to bring your experience and skills to Banner Thunderbird.

Requirements

High school diploma/GED or equivalent working knowledge.
Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.
Must have the ability to follow oral and written directions as they relate to the functions listed above.
Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins.
Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above.
Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.
Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.
An Arizona Criminal History Affidavit must be signed upon hire.

Nice To Haves

Associate's degree
Additional related education and/or experience preferred.

Responsibilities

Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed.
Prepares, collates, and distributes various reports in a timely and accurate manner.
Screens telephone calls and visitors and directs to appropriate parties.
Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions.
May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation.
May present classes.
May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses.
May arrange travel and hotel accommodations as necessary.
May open and screen mail directed to supervisor.
Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.