Administrative Assistant - Operations

Clare Rose•East Yaphank, NY

About The Position

Administrative Assistant The Administrative Assistant will work directly with and support the Vice President of Operations and Safety. Ultimately, this position will contribute to the efficiency of our business by providing personalized and timely support to senior-level managers.

Requirements

Advanced Microsoft Office skills with an emphasis on excel and Power Point
An ability to learn and utilize firm-specific programs and software
Above average oral and written communication skills
Exceptional interpersonal skills
Excellent organizational skills
Friendly and professional demeanor
Discretion and confidentiality
Minimum of a high school diploma

Nice To Haves

College Courses or College Degree a plus

Responsibilities

Enhances executive's effectiveness by providing information management support; representing the executive in certain circumstances.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Prepares reports & presentation by collecting and analyzing information.
Prepare internal and external corporate documents for team members and industry partners
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains suppliers, customer & team members confidence and protects operations by keeping information confidential.
Maintains and tracks training of employees for regulatory or supplier compliance.
Coordinates and tracks drug testing for compliance with DOT and non-DOT regulations.
Assists with other tasks as assigned by the Vice President of Operations and Safety.
Professional development includes education of company practices, policies and services.
Continuous education regarding general administrative skills, (i.e. telephone techniques, proper email and general correspondence, customer service, computer skills and inter-personal communication).
Continuous education in regard to company procedures and job knowledge.