Administrative Assistant - St. Paul, MN

MSS•Saint Paul, MN

5h•$19 - $20

About The Position

MSS is a CARF accredited non-profit agency that has been providing services for people with disabilities for more than 75 years. We are committed to providing a welcoming and supportive atmosphere for our staff and all people in our programs. The St. Paul location is looking for an individual who will actively support a culture of quality services that positively impact the lives of the people we support. Join Our Team – and make a difference in the lives of others!

Requirements

High School diploma or equivalent.
Ability to efficiently perform general office procedures, and use correct grammar and punctuation.
Must be proficient with technology, including Office 365 applications (Word, Excel, Power Point, etc.).
Must be comfortable completing data entry tasks in a timely fashion.
Must work well on a team and relate with people with disabilities.
Must pass a Department of Human Services Background check and other background checks as required by MSS.
Must have a valid driver’s license and be insurable as determined by our insurance carrier.

Nice To Haves

Preference given to candidates with at least one year of experience in an administrative role.

Responsibilities

Greet visitors and answer incoming calls.
Perform general administrative duties including copying, filing, and scanning.
Purchase needed supplies for the organization.
Perform data entry as required using spreadsheets and databases. Assist with maintaining accurate attendance records for persons served, including assisting with attendance audit.
Assist program leadership with scheduling meeting, writing correspondence, and processing reports.
Maintain confidentiality with all private information.
Implement and participate in emergency procedures.
Be point of contact for persons served and teams about transportation questions.
Schedule and cancel rides for persons served.
Keep informed on the differences between transportation companies and communicate with transportation providers on the needs of the organization and persons served.