Administrative Assistant, College of the Liberal Arts

The Pennsylvania State University • University Park, FL

12d • Onsite

About The Position

The departments of Communication Arts and Sciences, Philosophy, and Applied Linguistics are seeking an on-site, customer-focused Administrative Assistant . This exciting role offers the opportunity to work at the heart of three dynamic academic departments, each with distinctive faculty, students, and activities. It’s a position that blends independent problem-solving with teamwork , allowing you to make a real impact on the day-to-day functioning of the departments. The Administrative Assistant will utilize organizational and multi-tasking skills to complete this position’s responsibilities, which include but are not limited to:

Requirements

• Applicants must have at least a year of administrative or office support experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and a willingness to learn university-specific systems (e.g., Maximo, listserv management tools) is preferred.
• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• To be considered, applicants must upload a resume and cover letter

Nice To Haves

• Outstanding organizational skills with high attention to detail and accuracy
• Excellent interpersonal and communication skills (including when speaking with others in person, by phone, and electronically)
• Ability to manage and prioritize multiple tasks effectively, while meeting deadlines in a busy work environment

Responsibilities

• Greet and assist faculty, staff, students, and visitors in person, by phone, email, and Microsoft Teams with a professional and customer-service approach.
• Manage office supplies, copiers, textbook orders, and conference or membership purchases.
• Submit and track facilities work orders through Maximo and follow up on completion.
• Sort and deliver department mail and packages between mailrooms.
• Maintain department calendars, directories, databases, and listservs; assist with website updates.
• Support department events and guest speakers, including travel and lodging arrangements.

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees