ELC Administrative Assistant

Community Action Partnership of Lancaster County inc • Lancaster Township, PA

14d • Onsite

About The Position

The Administrative Assistant works to support the Early Learning Supervisor to ensure a highly effective program that meets all CAP and DHS regulations and requirements. Efforts focus on management, fiscal and personnel support at a site, center operations, client/customer support, and leadership.

Requirements

• CDA OR Associate’s degree in Early Childhood Education (ECE), Social Work, Business Administration, Human Services, or in a related field with at least 12 ECE credit hours.
• 2 years of experience in providing ECE services.

Nice To Haves

• Bachelor’s degree in Early Childhood Education, Social Work, School Administration or related field

Responsibilities

• Keep personnel and child file records as per DHS funders.
• Create and manage a system for security cards for building access.
• Oversee, assist, and report on staff clearance renewals and emergency information.
• Help organize Thrive to Five center meetings or events.
• Assist staff in understanding DHS regulations to ensure compliance.
• Oversee the delivery and distribution of supplies and materials.
• Use and maintains the program's billing system.
• Assists in sending out accounts receivable statements and reminders for overdue balances.
• Administers the Provider Self Service site for all ELRC clients.
• Print weekly documents for all center classrooms.
• Reports program attendance in Provider Self Service portal monthly.
• Ensures classroom coverage for DHS ratio purposes, which may include classroom coverage.
• Serve as the initial contact for phone calls, office visitors, and building entry.
• Handle the client intake process from start to finish.
• Displays compassion and respect for diversity and is sensitive to cultural differences.
• Upholds CAP's mission and values through work and interactions.
• Collaborate with other departments to build relationships and use resources effectively.
• Engages in continual training and professional development for job duties.
• Maintains open communication with clients, coworkers, and the community.
• Handles conflicts constructively with clients, coworkers, and community members.
• Performs other related duties as assigned.

Benefits

• Sign-on Bonus, only available for external candidates
• Benefits: Medical, Dental & Vision Coverage / 403(b) Plan / Life Insurance / EAP Program
• Generous number of PTO Days banked annually
• Paid Parental Leave
• Tuition Reimbursement
• Employer- Assisted First Time Homebuyer Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree