Administrative - Building/Zoning/Engineering

City of Macedonia • Macedonia, OH

3d • $18 - $30 • Onsite

About The Position

The Administrative Assistant provides administrative and clerical support to the Cit of Macedonia's Building, Zoning and Engineering Department. This position assists in the processing of permits, zoning applications and project documentation, maintains accurate departmental records, and serves as a professional point of contact for residents, contractors and developers.

Requirements

• High school diploma or equivalent required; associate's degree in business administration, public administration, or a related field preferred.
• Two (2) or more years of administrative experience, preferably in a municipal, construction, or engineering environment
• Strong communication, organization, and customer service skills
• Ability to manage multiple tasks and maintain confidentiality.

Nice To Haves

• associate's degree in business administration, public administration, or a related field

Responsibilities

• Receive and process building, zoning , and engineering permit applications, point of sale occupancy and building code appeals procedures
• Assist residents, contractors, and developers with inquiries regarding codes, regulations, and procedures
• Maintains accurate records of permits, inspections and correspondence
• Prepare reports, meeting materials, and public notices as required
• Handle incoming calls, emails, and public inquires in a courteous and professional manner
• Prepare purchase orders, track invoices, and assist with budget documentation
• Provide administrative support Planning Commission and board of Zoning Appeals meeting, including preparation of agendas, packets, and minutes
• Perform other duties as assigned to ensure efficient departmental operations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED