Administrative Assistant - Strategic Advisory

PJT Partners•New York, NY

1d•$85,000 - $100,000•Onsite

About The Position

PJT Partners is a global advisory-focused investment bank providing strategic advisory, shareholder advisory, restructuring and special situations, and private fund advisory and placement services. The company emphasizes building an enduring franchise with top-tier clients and a diverse, talented team, fostering an inclusive culture. The Strategic Advisory business is seeking an experienced and highly motivated Administrative Assistant to support senior team members. The ideal candidate will possess strong administrative, organizational, and communication skills, with the ability to exercise good judgment and balance multiple priorities.

Requirements

Bachelor's degree preferred
3+ years in an administrative assistant position, preferably within Financial Services, ideally Investment Banking
Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
Excellent verbal and written communication skills and attention to detail
Professional presence, positive demeanor and strong interpersonal skills
High level of integrity, sound judgment and strong work ethic
Eagerness to work in an entrepreneurial, results-driven environment
Proficiency in Microsoft Office Suite

Nice To Haves

Hospitality or customer service background a plus

Responsibilities

Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees
Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels, visas and other reservations
Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues
Schedule conference rooms for internal and external meetings; coordinate supporting technology
Meet and greet guests; register guests in visitor system
Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences and speaking engagements and follow up on any action items
Send and reply to emails on behalf of professionals; draft other correspondence
Cover multiple phone lines and communicate with clients as requested
Communicate with clients on a regular basis
Track, prepare and process expense reconciliations, out-of-pocket reports and invoices
Handle confidential documents and correspondence as needed
Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases