Administrative Assistant
About The Position
A successful administrative assistant candidate should possess the following skills, experience, and responsibilities: Scheduling appointments and maintaining calendars Coordinating travel arrangements and booking accommodations Performing general clerical duties, such as photocopying, scanning, and faxing Assisting with the preparation of presentations, reports, and other documents Maintaining office supplies and inventory Providing support to other departments and team members as needed. General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts. Organize company lunches to be brought to the office/Site Mail, Shipping and Receiving Data entry and record-keeping Helping with creating, submitting, and receiving purchase orders Performing office safety check Greeting all customers/guests who visit the office Maintaining Administrative Binder (includes documenting all new tasks created) Support Project Manager with project Invoicing submission Filing and organizing documents. Document submission to General contractor Coordinate Employee site access
Requirements
- High School Diploma
- Must have prior administrative experience at least 2+ years.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills
- Attention to detail and excellent ability to multitask with the ability to prioritize.
- Ability to handle confidential and sensitive information with discretion
- Proficiency in Microsoft Office suite and other office software
- Excellent customer service skills
- Ability to work independently and in a team environment.
- Strong problem-solving and decision-making skills
- Prior experience in administrative support, preferably in a corporate or office environment
- Experience in managing calendars and scheduling appointments.
- Experience in handling phone calls, emails, and other correspondence
- Knowledge of office equipment, including printers, scanners, and copiers
- Familiarity with filing and record-keeping systems
- Must be dependable, able to follow instructions, respond to management direction.
- Able to lift parcels up to 50lbs.
Responsibilities
- Scheduling appointments and maintaining calendars
- Coordinating travel arrangements and booking accommodations
- Performing general clerical duties, such as photocopying, scanning, and faxing
- Assisting with the preparation of presentations, reports, and other documents
- Maintaining office supplies and inventory
- Providing support to other departments and team members as needed.
- General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.
- Organize company lunches to be brought to the office/Site
- Mail, Shipping and Receiving
- Data entry and record-keeping
- Helping with creating, submitting, and receiving purchase orders
- Performing office safety check
- Greeting all customers/guests who visit the office
- Maintaining Administrative Binder (includes documenting all new tasks created)
- Support Project Manager with project Invoicing submission
- Filing and organizing documents.
- Document submission to General contractor
- Coordinate Employee site access
Benefits
- Full Benefits Package: Medical, dental, and vision coverage
- Retirement Ready: 401(k) with company match
- Time Off: Generous PTO which includes vacation, holidays, an d unlimited personal time
- Grow With Us: Ongoing training, certifications, and professional development support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
