Administrative Assistant

Alonso & Alonso Attorneys at Law•San Antonio, TX

About The Position

The Administrative Assistant manages document flow, handles incoming and outgoing mail, and performs various administrative tasks to support our legal team. This role is crucial in ensuring timely distribution and response of correspondence and maintaining document filing and retrieval systems. The Virtual Administrative Assistant will assist in the preparation and organization of documents for immigration cases and facilitate communication between clients, attorneys, and other team members.

Requirements

Fully bilingual in English and Spanish with excellent communication skills
Proven administrative experience, ideally within a legal or immigration setting
High proficiency in office technology and software (e.g., MS Office Suite, case management software)
Excellent organizational skills with a keen eye for detail
Ability to handle sensitive information with a high degree of confidentiality
Strong time-management and multitasking abilities
High school diploma required; additional qualifications in Office Administration are beneficial
Self-motivated and capable of working independently in a remote setting

Responsibilities

Handle incoming and outgoing correspondence, including emails, letters, packages, and legal documents, ensuring timely distribution and response
Manage document filing and retrieval systems, both electronically and physically
Coordinate the sending and receiving of legal documents, ensuring accuracy and confidentiality
Assist in the preparation and organization of documents for immigration cases
Maintain and update client records and case management systems
Perform general administrative duties such as data entry, copying, scanning, and organizing files
Facilitate communication between clients, attorneys, and other team members, providing translations as needed
Manage office supplies and handle other administrative tasks as required
Additional related duties as required