Administrative Assistant (Emerging Companies and Venture Capital & Intellectual Property)

Lowenstein Sandler•Roseland, NJ

21d•$55,000 - $60,000•Hybrid

About The Position

Who We Are: Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah and Washington, DC. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to an inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values. What You Will Do: Provide administrative and organizational support to the Emerging Companies and Venture Capital (ECVC) & Intellectual Property (IP) practices. Duties include CRM database management (Interaction), drafting and proofreading internal communications, general clerical and project-based work. Position must project a professional and customer service image through in-person, email, virtual meetings, and phone interaction. This position may have access to private and confidential information and must perform the duties in a confidential manner.

Requirements

Two year college degree or equivalent professional experience
Excellent attention to detail
Excellent time management and organizational skills
Strong interpersonal, written and verbal skills
Proficient with Microsoft Office Suite (Outlook, Word, Excel, etc.)
Proficient with Zoom platform
Ability to treat sensitive/confidential information with appropriate discretion
Flexible team player
Client-service oriented

Responsibilities

Event and List Management: Track event responses during high volume periods
Oversee the clearing of tickets in InterAction
Updating & maintaining contacts in InterAction
Review of marketing invites
Work with team on list and data management
Perform general clerical duties including but not limited to: data entry, photocopying, faxing, mailing, filing and running off-site errands
Make copies of informational material to distribute for meetings
Have working knowledge of firm operations, organizational procedures, and personnel duties
Perform additional duties as required
Assist with coordinating and scheduling department lunches, meetings and events
Monitor and file emails across multiple inboxes, taking action as appropriate to ensure timely responses and follow‑up
Maintain and update practice group’s intranet hub page to ensure content is current and accurate.
Assist Departmental Directors, Managers and Staff as requested