Administrative Assistant - Outpatient

Discovery Behavioral Health•Del Mar, CA

1d•$21 - $23•Onsite

About The Position

Casa Palmera is a nationally recognized subacute residential treatment center offering drug rehabilitation, treatment for alcohol addiction as well as treatment for mood disorders and anxiety and trauma disorders. Casa Palmera is staffed with a diverse team of psychiatrists, psychologists and therapists who work together to help each patient move forward within a caring community. If you are looking for an organization that thrives on growth, celebrates diversity of thought, and rewards passionate execution, you’ve come to the right place. Because we put clients first, it is our honor to support and reward those who serve them. Position Summary: It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Requirements

High School Diploma
Strong understanding of substance use treatment and the population treated within the facility

Nice To Haves

College education preferred

Responsibilities

Must have excellent communication skills. You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
Must be able to thrive in a fast pace environment and work independently. Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor
Attends staff meetings, when necessary.
Knows the whereabouts of staff on a continuous basis.
Manages the use of community space within the administrative building
Assists with on-boarding new staff members
Assists Directors with ensuring employee file compliance
Running reports for prescription monitoring and uploading into client medical records
Shares pertinent information with team as obtained from clients or families.
Maintains a professional atmosphere both on the telephone and in the waiting area.
Maintains a filing system for various company functions, including, but not limited to, copying and set-up
You will be responsible daily for writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents.
Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.
Attends in-service training, when necessary.
Maintains confidentiality pertaining to clients and families.
Maintains the visitor and employee sign-in/sign-out logs.
Maintains and orders office supplies for the administrative building.
Maintains and orders medical supplies for the treatment programs.
Ensures all visitors and given a “Visitor” badge and ensures visitors return “Visitor” badge
Greets visitors and clients in a professional manner.
Adheres to all company policies and procedures.
Completes other tasks, as assigned.