Administrative Assistant

Energy Transfer•Jacksonville, TX

5d•Onsite

About The Position

The Administrative Assistant position provides critical administrative support to management and employees located at the Jacksonville field office and other company locations within the group. The position ensures an efficient operation of the administrative office by a performing a variety of tasks and duties in a timely and accurate manner that support organization goals, strategy, and policies.

Requirements

High School graduate or equivalent
0 - 2 years of relevant experience
Professional verbal and written communication skills.
Ability to work independently and as a team
Office 365: Microsoft Word, Excel, Outlook, PowerPoint, etc.

Nice To Haves

SAP is a plus

Responsibilities

Handle Incoming/Outgoing mail and parcels.
Schedule appointments, meetings, and travel arrangements.
Generate reports and handle multiple projects.
Maintain filing systems.
Prepare documents for management and staff personnel.
Update and maintain electronic data tracking systems.
Prepare and monitor invoices and expense reports.
Compile operational reports and distribute to management and staff personnel.
Perform general clerical duties, including but not limited to photocopying and faxing.
Procure and manage office supplies.
Review confidential business information.
Assist with daily capital or OM duties, entering AFEs, coding invoices, forecasting, completion reports, monthly variances and cash flow
Order meals and pickup meals as needed
Create Tax Exempt forms
Performs other duties as assigned