Administrative Assistant - Miami Lakes Athletic Club

The Graham Companies•Miami Lakes, FL

4d•Onsite

About The Position

The Administrative Assistant supports the Athletic Club Management Team by performing a wide range of administrative and operational duties. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is professional, proactive, and committed to supporting a high-performing team.

Requirements

High School Diploma required; Associate degree preferred
Administrative office experience preferred
Excellent written, verbal, and interpersonal communication skills
Strong organizational and time management skills
Ability to multitask and prioritize effectively in a fast-paced environment
High attention to detail in composing, typing, and proofreading materials
Ability to work independently with minimal supervision
Proficiency in Microsoft Office (Word, Outlook) and ability to learn organization-specific software
Ability to maintain accurate records and organize documents efficiently
Strong computer and data entry skills
Basic math proficiency
Ability to adapt to changing priorities and deadlines
Detail-oriented with strong follow-through
Ability to communicate clearly in English (written and verbal)
Reliable attendance and punctuality

Nice To Haves

Bilingual (English/Spanish) a plus

Responsibilities

Provide general administrative support to the Athletic Club Management Team
Assist in preparing materials for Front Office meetings
Maintain staff schedules and management vacation request logs
Prepare in-club flyers and signage; assist with marketing flyer production
Manage daily paperwork flow, filing, and mailings
Maintain monthly logs of member suggestions and resolutions
Maintain and update Athletic Club website content
Manage the Athletic Club Digital App in conjunction with the Member Service Manager
Make outbound calls to members as needed
Serve as liaison with IT for new staff email setup
Maintain incident reports and administrative records
Assist with sales reporting (cancellations, freezes, new memberships)
Process invoices through Yardi and prepare check requests
Order and manage office supplies and front desk inventory
Serve as liaison between contractors and the Athletic Club
Assist with social media posts and communications
Answer phones in a professional and friendly manner
Perform additional duties as assigned