Onsite Administrative Assistant (Hollybrook)

RealManage•Pembroke Pines, FL

1d•$45,000 - $45,000•Onsite

About The Position

RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry. RealManage Elevated Onsite is a values-based company with the following values as our guiding principles: Integrity: we always do the right thing. Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship. Selflessness: more than teamwork; we are part of something special and much larger than any of us. Personal Relationships: we are a professional services company; people do business with people they like. Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better. Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued. Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities. RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience. Community Summary: Regardless of how you choose to spend your leisure time, be assured you will quickly discover that Hollybrook is the most vibrant and well maintained community for active seniors in the area. We are located in Pembroke Pines in south Broward County, convenient to the beaches and the varied and numerous cultural possibilities of Fort Lauderdale, Hollywood, and Miami. Our location is ideal for sightseeing/overnight trips to the Florida Keys, the Everglades, the southwest Gulf coast of Florida, or even Orlando. If you choose to stay closer to home, we are lucky enough to have a full-service restaurant on site that overlooks our beautiful golf course, a theater/banquet facility for our many dinner dances and shows, and a recreation building which offers a varied range of activities to stretch your mind, body, and creative talents. We cordially invite you to make a visit to our beautiful property, and we look forward to greeting you as a new neighbor once you have discovered all that we have to offer.

Requirements

1–5 years of administrational experience.
Proficiency with accounting software (hands-on experience a plus).
Strong computer skills, including Excel.
Solid understanding of accounting principles and methods (accrual, cash, modified cash).
Strong organizational and prioritization skills.
Excellent written and verbal communication skills.
Ability to work efficiently in a fast-paced, dynamic environment.
Consistent adherence to standard operating procedures and deadlines.

Nice To Haves

Experience in property management or the condominium industry preferred.

Responsibilities

The Accounting Assistant is responsible for recording and maintaining financial transactions for the community, ensuring accuracy, timeliness, and compliance with established policies.
Accounts Payable (A/P): Review all expenses and obtain appropriate approvals. Record expenses using correct GL codes. Process payments from the correct account (operating or reserve) in a timely manner to avoid late fees.
Accounts Receivable (A/R): Record revenue from maintenance assessments, special assessments, fines, and other charges. Post payments received to the appropriate GL codes. Deposit funds into the appropriate bank accounts when payments are received onsite.
Assessments, Special Assessments, and Fines: Assist the General Manager with monitoring balances due and conducting collection activities in line with the collection policy. Ensure all billable fees are properly invoiced each year.
Delinquent Accounts: Provide monthly reports to the General Manager and Board on delinquent accounts. Flag delinquent accounts for suspension of rights as appropriate.
Architectural Control Committee (ACC): Record all ACC payments received from the Compliance Department. Post deposits to property owner accounts using the appropriate GL code. Monitor deposits to ensure funds are returned upon project completion or transferred to the correct GL if retained.
Reports & Support: Assist the Financial Manager in preparing monthly balance sheets and financial statements. Generate additional reports as requested by the Financial Manager or Board.