Administrative Assistant, Bilingual

Diocese of Venice in Florida•Naples, FL

18h•Onsite

About The Position

Assist the parish office in carrying out its mission by assisting the Parish in all administrative duties with secretarial and administrative professional support.

Requirements

High school diploma or equivalent.
Bilingual, English/Spanish required. Trilingual preferred, English/Spanish/Creole
Proficient in Microsoft Office suite or related software.
Excellent communication skills, both written and oral.
Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
Excellent organizational skills and attention to detail.
Ability to work independently.
Exhibits good judgment and keeps confidentiality, is highly motivated and self-directed.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Must pass DOV assigned level II FDLE background check.

Nice To Haves

Trilingual, English/Spanish/Creole

Responsibilities

Welcomes and directs visitors and parishioners.
Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff.
Establish and maintain up-to-date filing systems, both hard copy and electronic.
Maintains Parish Soft database contact list and sacramental records and Mass book, and Mass intentions including reporting updates to other parishes.
Schedules and coordinates for baptisms, weddings, funerals, and burials.
Compose, proof, correct and distribute letters, memos, forms, documents, bulletins, emails, and faxes in English, Spanish and/or Creole.
Assist parishioners to navigate and coordinate parochial-related functions (wedding, baptisms, confirmations, etc.).
Retrieves and records information as requested from records, email, minutes, and other related documents, prepares written summaries of data when needed.
Schedule events on parish and diocesan calendars as needed, interfacing with the proper parish office and Catholic Center contacts.
Provide back-up coverage as necessary for office operations.
Assist staff in the coordination of parish functions.
Other job duties as assigned.