Administrative Assistant

PathGroup•Brunswick, GA

22d

About The Position

Provides general office support with a variety of clerical activities and related tasks. The administrative assistant will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Requirements

High school diploma or GED
Strong computer skills with a high proficiency in Microsoft Office
Excellent phone etiquette and verbal communication skills
Strong multitasking and organizational skills with attention to detail and the ability to prioritize a wide range of requests

Nice To Haves

Medical background preferred

Responsibilities

Professionally administer all incoming calls and making sure calls are directed accordingly
Includes report look up for office that phone in
Fax information to physician office
Greet guests in a professional and friendly manner
Log and keep records of all incoming stain orders from various SEPA locations
Return slides and stain orders to various other medical facilities for patient treatment as requested by the pathologist
Document all returning slides
Assist senior administrative assistant with consults, stain and vias orders
Assisting with case review sendouts as requested by SEPA pathologists
Prepare and forward monthly letters to outside facilities requesting the return of slides loaned out for continued care that are past due for return
Receive notifications of frozen section cases to be performed in Camden, and update the appropriate pathologist based on the monthly schedule
Collect control verification sheets received from offsite clients that perform their own technical work and ensure these forms are returned to the location for QA
Record all quality control slides being returned to clients who perform their own technical work and facilitate the return of those slides to the client facility
Create all slide tabs for cancelled orders and provide them to the slide clerk
Monitor office supplies and shipping supplies
Work up and place orders for supplies
Check Tumor board list once a week
Oversee the Check Path CME program
Type memos, correspondence, reports, and other documents
Mail distribution
Monitor postage and postage meter load as needed; Ensure all postage is metered by department code
Handle search and destroy on documents
Order Vias panels for pathologists
Perform a variety of clerical duties
Other duties as assigned