Administrative

Schulte Hospitality Group•Miami Beach, FL

About The Position

Schulte Hospitality Group is seeking an energetic, experienced, and hands on Administrative Assistant to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team! What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to: Work Today, Get Paid today, with Daily Pay! Free Telemedicine and Virtual Mental Health care access for all Associates starting day one! Multiple Health Insurance and Life Insurance options 401k Plan + Company Match for eligible associates Paid Parental Leave Paid Time Off Holiday Pay Pet Insurance Employee Assistance Program Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more! Our Company: Schulte Hospitality Group is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

Requirements

High school diploma or equivalent
Associate's or Bachelor's degree in Hospitality Management, Business Administration, or a related field
Excellent verbal and written communication skills
Strong organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience in multitasking and managing competing priorities Familiarity with office administration procedures and best practices
Basic understanding of accounting principles and financial recordkeeping

Nice To Haves

Additional certifications in office administration, customer service, or hotel management are a plus

Responsibilities

Manage daily administrative operations of the restaurant office
Maintain organized filing systems for guest records, invoices, and internal documents
Prepare and distribute internal communications, memos, and reports Schedule and coordinate meetings and appointments
Maintain up-to-date knowledge of hotel/restaurant services, promotions, and local attractions
Process invoices, purchase orders, and expense reports
Assist with payroll preparation and timekeeping records
Draft professional correspondence and respond to emails on behalf of management
Ensure timely communication of updates and policies to staff Technology and Office Equipment
Operate and troubleshoot office equipment such as printers, copiers, and fax machines
Order office stationery and supplies
Maintain internal databases
Maintain POS System
Check Labor Punches Daily
Maintain and Print All Menus
Receiving and Purchasing Restaurant Supplies
Coding Invoices for Accounting
Submit expense reports
Keep employee records (physical and digital), in coordination with ADP
Maintain a filing system for data on customers and external partners
Distribute incoming and outgoing mail
Prepare regular reports and presentations
Organize, store, and print company documents as needed
Answer and redirect phone calls
Handle queries from managers and employees
Update office policies and ensure compliance with them
Maintain Office Equipment
Maintain policies and restaurant policies and procedures
Food & Beverage invoice processing and payment tracking
Bid process for future project and new vendors prospects. Always 3 bids are required.

Benefits

Work Today, Get Paid today, with Daily Pay!
Free Telemedicine and Virtual Mental Health care access for all Associates starting day one!
Multiple Health Insurance and Life Insurance options
401k Plan + Company Match for eligible associates
Paid Parental Leave
Paid Time Off
Holiday Pay
Pet Insurance
Employee Assistance Program
Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!