Administrative Assistant, Part-Time (Located on site in Philadelphia)

Oatly•Philadelphia, PA

30d•Onsite

About The Position

Hello potential future Oatly employee. It's us, the original oatmilk company that started in Sweden 25 or so years ago and has since expanded to the U.S. where we've continued growing at a rate such that we need more brilliant minds to come work with us to keep the momentum going and the oatmilk flowing. Sustainability, health, and transparency are the core values that guide everything we do. Basically, we exist to help people live a healthier life without recklessly taxing the planet's resources in the process, and to change the food system for the better. We drive that change through the power of oats and through a significant reduction in cow's milk consumption. If any of this resonates with you, then maybe you'd like to work for Oatly, too. Now onto the formal stuff. We are looking for a Part-Time Administrative Assistant to join our team located in Philadelphia, Pennsylvania. This role will be responsible for supporting all administrative duties, including but not limited to sorting mail, communicating with building facilities, and checking in guests. This is a part-time temp-to-hire position. The role will be working 3 days a week, up to 30 hours. Core business hours are Tuesday through Thursday, 10 am - 3 pm; however, there is flexibility.

Requirements

Must be 18 years or older with the ability to read, write, and speak English, specifically work instructions, including but not limited to safety purposes
High school, GED, or equivalent diploma required
2+ years working in an office setting
Ability to maintain confidentiality
Exceptional oral and written communication skills
Strong organizational skills and strong attention to detail
Proficient computer skills and ability to operate general office equipment
Friendly, professional, charismatic personality, and take pride in the output of their contributions
Collaborative, responsive, and organized
Excellent verbal and written communication skills
Ability to exercise independent judgment in the completion of tasks, and can work with little supervision in prioritizing responsibilities
Taking initiative and being a self-starter to learn new tasks and welcome new opportunities to learn
High degree of professionalism and confidentiality in handling sensitive information
Ability to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body

Nice To Haves

Undergraduate degree preferred

Responsibilities

Process, sort, and route incoming and outgoing mail; submit invoices to finance when received by mail
Maintain and manage inventory of office and cleaning supplies; restock items such as pens, paper, coffee, snacks, trash bags, and other essentials as needed
Greet and assist visitors to ensure a welcoming and professional environment.
Coordinate site meetings, team lunches, and dinners, including logistics and vendor communication
Partner with IT to troubleshoot office equipment such as AV equipment, video conferencing systems, and printer maintenance
Be the main POC to the building manager, landlord, cleaning services, fire alarm servicing, and other vendors to maintain high standards of cleanliness and functionality
Assist in other special projects as needed
Lead NA Harassment Prevention Training by building communications, initiating trainings, and running compliance reports to audit completion
Support the onboarding and offboarding of employees
Lead the Indeed/Glassdoor campaign
Monitor and keep the company's intranet up to date
Fulfill swag requests and be the main POC for our vendor
Support other business groups as needed

Benefits

flexible vacation (take it when you need it)
really great benefits (yes, pet insurance is in there)
paid volunteer days off throughout the year (doing good is fun)
free six packs of...(drumroll)…oatmilk
genuinely great coworkers who are rooting for each other and the company to thrive

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