Administrative Assistant Residential MGMT Dept.

Time Equities Inc • New York, NY

48d • $65,000 - $70,000 • Onsite

About The Position

Time Equities, Inc. (“TEI”), a diversified investment, development, asset, and property management, and alternative energy company, is seeking a self-motivated, multitasking, hardworking, administrative assistant to assist all members of the Residential Management Department.

Requirements

• Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, etc.)
• Strong attention to detail, organization, and time management
• Ability to manage confidential information with professionalism and discretion
• Minimum three (3) years of administrative experience, preferably in property management, facilities, and construction

Nice To Haves

• Knowledge of MRI Software is a plus

Responsibilities

• Provide direct administrative assistance to the Director of Residential Management and Senior Property Managers
• Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records
• Manage calendars, coordinate meetings, and prepare supporting materials
• Draft, edit, and distribute correspondence, memos, notices, reports, etc.
• Serve as the first point of contact for maintenance and building service requests from tenants and owners
• Log, track, and follow up on all service order requests to their completion
• Coordinate scheduling of inspections, contractor visits, and general maintenance work with tenants and building staff
• Maintain up-to-date vendor and contractor files, including COIs, service agreements, permits, and licenses
• Assist in coordinating compliance documentation for Local Laws (LL87, LL97, LL55, LL31, LL152, etc.)
• Coordinate Move Ins/Outs with tenants, including distribution and updating of welcome packages

Benefits

• Broad competitive compensation and benefits package including Medical, Dental, Vision, Life, and Disability insurance.
• 401(k) Retirement Plan with company-matched contributions
• Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages.
• Up to $3,500/year in tuition reimbursement for relevant continuing education.
• Tax-free benefits for mass transit or parking expenses
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more.
• Opportunity to enroll in an internal mentorship program.
• Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass
• Paid time off, including vacation, sick, and personal days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed