Administrative Assistant

Maricopa County • Phoenix, AZ

37d • $22 - $24

About The Position

The Administrative Assistant will provide direct organizational supports for department projects developed and managed by the Innovations and Communications team. Primary duties will include providing assistance to the Volunteer and Internship Program, Hope Closet, GED Program and a variety of ongoing departmental initiatives. About The Juvenile Probation Department: The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing innovative and efficient juvenile justice services grounded in evidenced-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity and respect.

Requirements

• High School Diploma or GED
• Three (3) years of responsible clerical and administrative experience OR Combined Education and Experience Qualifications: An equivalent combination of education and job-related experience may be substituted on a year-for-year basis
• Ability to pass a comprehensive background check
• No prior criminal arrests

Nice To Haves

• Project Management skills including but not limited to, coordination, public speaking, research, and collaboration.
• Prior probation or court-related experience.
• Experience with Microsoft Office.

Responsibilities

• Provides direct support to the Volunteer and Internship Program.
• Assists with Internship Program recruitment, applications, onboarding, training, mentorship and day to day organization.
• Maintains accurate and thorough documentation regarding contacts with volunteers, interns and other current or potential stakeholders.
• Assists with Volunteer Program communications, documentation, audits and file organization.
• Supports Hope Closet program duties such as taking inventory, organization, visitor access and community outreach.
• Supports GED Program duties such as transcript management, testing schedules, activity trackers, audits and department communications.
• Provides assistance to the Innovations and Communications team as needed.
• Assists with research and data collection as directed, including identifying community resources, surveys, department audits and data reports.
• Performs program management data entry and/or retrieval to include but not limited to: Integrated Court Information System (iCIS), department SharePoint, GED.com and the Journey.do platform.
• Special projects as assigned.

Benefits

• We offer generous paid time off, paid sick leave, and 10 paid holidays!
• We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED