Administrative Assistant (Skilled Nursing/Long Term Care)

HMG Healthcare LLC•Brownwood, TX

About The Position

The Administrative Assistant at Pecan Bayou plays a critical role in ensuring the smooth and efficient operation of healthcare facilities dedicated to long-term patient care. This position involves managing a variety of administrative tasks that support clinical staff, patients, and families, thereby contributing to high-quality patient care and compliance with healthcare regulations. The role requires meticulous attention to detail, strong organizational skills, and the ability to handle sensitive information with confidentiality and professionalism. The Administrative Assistant acts as a liaison between departments, coordinates schedules, and maintains accurate records to facilitate seamless communication and operational flow. Ultimately, this position supports the facility’s mission to provide compassionate, patient-centered care by enabling clinical teams to focus on their core responsibilities through effective administrative support.

Requirements

High school diploma or equivalent required; Associate’s degree or higher in healthcare administration or related field preferred.
Minimum of 2 years experience in an administrative role within a healthcare or long-term care setting.
Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office Suite).
Strong understanding of HIPAA regulations and patient confidentiality requirements.
Excellent communication skills, both written and verbal.

Nice To Haves

Experience specifically in skilled nursing or long-term care facilities.
Familiarity with medical terminology and healthcare billing processes.
Certification as a Medical Administrative Assistant (CMAA) or similar credential.
Demonstrated ability to multitask and prioritize in a fast-paced healthcare environment.
Knowledge of state and federal healthcare regulations applicable to long-term care.

Responsibilities

Manage daily administrative operations including scheduling appointments, coordinating meetings, and maintaining patient records in compliance with HIPAA regulations.
Serve as the primary point of contact for patients, families, and healthcare providers, addressing inquiries and facilitating communication.
Prepare and process documentation such as admission forms, discharge summaries, and insurance claims with accuracy and timeliness.
Support clinical staff by organizing and maintaining inventory of office supplies and medical forms, ensuring availability and orderliness.
Assist in the preparation of reports, correspondence, and presentations required by management and regulatory bodies.
Coordinate with billing and insurance departments to verify patient information and resolve discrepancies.
Maintain confidentiality of all patient and facility information in accordance with legal and ethical standards.