Administrative Assistant, Homes (2795)

TRINITY HEALTH • Minot, ND

2d • $17 - $25 • Onsite

About The Position

The Administrative Assistant provides high-level administrative, clerical, and organizational support to departmental leadership within Health Information Management. This role coordinates daily office operations, manages communication channels, maintains sensitive records, and ensures the smooth flow of information across the department. The Administrative Assistant prepares professional correspondence, supports document processing, organizes schedules, and assists with meeting coordination while serving as a primary point of contact for staff, visitors, and internal departments. Working closely with leadership and team members, this position requires strong communication skills, sound judgment, and the ability to handle confidential information with discretion. The role is instrumental in maintaining an efficient, well-organized office environment that supports departmental goals, collaboration, and consistent workflow management.

Requirements

• None CPR certification or valid driver's license may be preferred depending on department assignment.
• None required, but additional coursework or an associate degree in business administration, office technology, or related field desirable.
• Clerical, secretarial, or administrative support experience preferred.
• Experience in healthcare or a medical office setting preferred.
• Prior experience using computerized systems for information storage and retrieval required.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); ability to learn additional software systems as required.
• Strong organizational, problem solving, and time management skills with attention to accuracy and detail.
• Excellent verbal and written communication skills with the ability to interact effectively at all levels of the organization.

Nice To Haves

• CPR certification or valid driver's license may be preferred depending on department assignment.
• Additional coursework or an associate degree in business administration, office technology, or related field desirable.
• Clerical, secretarial, or administrative support experience preferred.
• Experience in healthcare or a medical office setting preferred.

Responsibilities

• Provide administrative support including preparing correspondence, maintaining records, and managing internal documentation.
• Coordinate scheduling activities, arrange meetings, prepare agendas, and support leaders with calendar management and follow up tasks.
• Greet visitors, respond to inquiries, and direct communication to appropriate staff members while ensuring excellent customer service.
• Maintain filing systems, both electronic and physical, ensuring the accurate organization and retrieval of confidential information.
• Assist with the creation, proofreading, and formatting of reports, presentations, and departmental materials.
• Support daily office operations, including supply ordering, task prioritization, and problem solving to ensure workflow efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed