Administrative Assistant | Cedar Rapids Prep

Cedar Rapids Prep • Cedar Rapids, IA

1d • Onsite

About The Position

The Administrative Assistant role is pivotal in ensuring the smooth functioning of the school. It serves as the primary point of contact with students and staff daily. We seek a proactive individual with excellent organizational skills and a service-oriented approach for this critical position. The ideal candidate should be outgoing, can-do, and willing to see tasks through to completion.

Requirements

• High School Diploma
• Knowledgeable in: Canva, Google Suite (Docs, Surveys, Slides), Powerschool (SIS platform), Basic IT support skills
• Deep belief in all students’ potential and a commitment to holding high academic and behavioral expectations
• A growth mindset, constantly seeking to refine and improve support skills
• Strong interpersonal and collaboration skills, with the ability to build positive relationships with students, families, and colleagues
• Adaptability and excitement about being part of a founding team at a new school
• Readiness to go above and beyond, including putting in extra time in and outside of your role, to build Cedar Rapid’s premier college prep school

Responsibilities

• Ensure accurate daily student attendance by generating reports, contacting parents regarding absences, and promptly updating student records.
• Ensure teacher attendance and plan class coverage through a third-party partner.
• Ensure a warm welcome upon entry and ensure safety and security by maintaining awareness of everyone in the building at all times, allowing entry only to students, staff, parents, and scheduled visitors, ensuring all arrivals after school begins to sign in and out correctly, answering phone calls, monitoring students in the lobby, maintaining cleanliness, and accepting and delivering packages.
• Maintain student info confidentiality, manage student records such as cume files, attendance records, etc.
• Distribute loaner laptops, chargers, and headphones to students while recording their loan and return; communicate repair needs with the Principal and schedule repairs; brainstorm and communicate improvements in school aesthetics and efficiencies; find budget-friendly alternatives for supplies, review and get supply orders approved by the Principal, purchase supplies and save PDF invoices, update and monitor categorized expenses, provide IT support for PowerSchool SIS and support teachers and the Administrative team as needed.
• Assist in the organization, set-up, and implementation of school events, including up to 6 evening events a year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED