Administrative Assistant

The LiRo Group•City of Albany, NY

38d

About The Position

We have an immediate need for Administrative Assistant for the Design & Construction Team. The client for this project is the NYS Office of General Services (OGS) in Albany, NY Come join our team! We are looking to build services and capabilities through the growth of our key asset- our staff. Ranked among the nation's top A/E firms by Engineering News-Record, LiRo-Hill provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to continue being a trusted resource for our clients in the public and private sector. We are proud to be known as an “Integrated Construction, Design and Technology Solutions” firm and we have delivered on that label time and again. Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston and Edison, NJ.

Requirements

Organized and process oriented.
Reliable follow-through.
Excellent written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning Vizio and MS Forms.
Clear and professional communicator.
Able to work effectively with diverse populations of people in a team setting yet able to work independently within established guidelines.
Experience supporting cross-functional teams.
Professional discretion when handling internal information.

Responsibilities

Provide administrative coordination to ensure projects under the unit proceed in a timely and efficient manner.
Act as a liaison with various internal workgroups to provide support with meeting scheduling and coordination to support Design and Construction (D&C) initiatives.
Support the preparation of reports and process flow charts using a variety of computer applications.
Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees.
Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution.
Assist in the development of continuous improvement initiatives.
Additional duties as assigned to support the Operational Improvement Unit.