Administrative Assistant - Pleasanton

Royal Electric•Pleasanton, CA

1d•$20 - $25•Onsite

About The Position

Join Team Royal! Why Royal? At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results. We believe in transforming the culture of construction, creating a space where everyone feels they belong. We are proud to support initiatives like "Breaking Barriers," showcasing the incredible contributions of women in our industry. Breaking Barriers: Women At Work Episode 1 We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time! We believe in taking care of our team. From comprehensive wellness programs to continuous learning opportunities, we invest in your growth and well-being. One Royal Culture Short Story We have a current opening for an Administrative Assistant at our corporate office in Pleasanton, CA. Success in the position is achieved through the following duties & responsibilities: Manage Front Desk Answer phones and transfer callers to the appropriate Royal employee. Greet visitors and direct them to the correct personnel while following safety protocol. Open and date stamp all general correspondence and distribute mail to appropriate employees. Keep postage machine stocked and add postage as needed. Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed. Distribute faxes sent to general fax number. Maintain an adequate inventory of office supplies. Keep the lobby and office supply closet organized and clean. Follow the Front Desk Checklist to complete at the beginning and end of each day. Provide Talent Support Assist in coordination and notification for interview arrivals Initial point of contact for in-office onboarding support; desk set-up, orientation training presentation, logistics support, etc. Provide Building Maintenance Support Communicate cleaning needs with Janitorial Services vendor. Prepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc. Ensure copy machines are stocked with paper and toner. Make calls for service if needed. Manage supplies and snacks for all offices and job site trailers. Re-stock break rooms and crew area with supplies. Ensure areas are clean and coffee pots are emptied at the end of the day. Partner with field and accounting to schedule cleaning of trailers for different project sites and rental properties. Clerical Support Order and facilitate lunch for team trainings, meetings. Ensure clean up after lunch is complete. Maintain vendor, mail distribution and call flow charts are updated every 3 months. Communicate and distribute updates to daily job bid list to Front Desk Coverage team. Complete misc. projects as assigned. Who you are: Strive to be great - You're eager to build and master your skills by seeking out - applying - training and new experiences. You're willing to work smart, take initiative, and take on challenges with a tenacious and resourceful attitude. Fun & Friendly - You like people, have a sense of humor, and enjoy what you do. Analytical and Solutions-oriented - You're skilled at identifying challenges and opportunities, developing practical solutions, and ensuring projects stay on track to meet their goals. Critical Thinker - You're willing to be innovative, challenge yourself, and try new things. Relationship Builder - You work to build trust and relationships at all levels, cultivating collaboration, shared success, and mutual respect. Influencer - You're an inspiration to others, capable of guiding actions, decisions, and strategies. You recognize other people's underlying needs and motivations and can navigate individual and group perspectives.

Requirements

3+ years of experience working as a receptionist or front desk administrator.
Excellent written and verbal communication skills with a focus on customer service.
Ability to multi-task and demonstrate time management in a fast-paced environment.
Ability to problem-solving skills and escalate questions and concerns when needed.
Must be detail-orientated, well organized, and able to meet deadlines.

Nice To Haves

Experience working in the construction industry is preferred.
Bilingual/Spanish speaking a plus

Responsibilities

Manage Front Desk Answer phones and transfer callers to the appropriate Royal employee.
Greet visitors and direct them to the correct personnel while following safety protocol.
Open and date stamp all general correspondence and distribute mail to appropriate employees.
Keep postage machine stocked and add postage as needed.
Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed.
Distribute faxes sent to general fax number.
Maintain an adequate inventory of office supplies.
Keep the lobby and office supply closet organized and clean.
Follow the Front Desk Checklist to complete at the beginning and end of each day.
Assist in coordination and notification for interview arrivals
Initial point of contact for in-office onboarding support; desk set-up, orientation training presentation, logistics support, etc.
Communicate cleaning needs with Janitorial Services vendor.
Prepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc.
Ensure copy machines are stocked with paper and toner. Make calls for service if needed.
Manage supplies and snacks for all offices and job site trailers.
Re-stock break rooms and crew area with supplies.
Ensure areas are clean and coffee pots are emptied at the end of the day.
Partner with field and accounting to schedule cleaning of trailers for different project sites and rental properties.
Order and facilitate lunch for team trainings, meetings.
Ensure clean up after lunch is complete.
Maintain vendor, mail distribution and call flow charts are updated every 3 months.
Communicate and distribute updates to daily job bid list to Front Desk Coverage team.
Complete misc. projects as assigned.

Benefits

Health Care Plan (3 types of Medical plans, Discounted Dental & Orthodontist services for adults & children, Premium Vision Plan)
Retirement Plan (Traditional 401k, Roth 401k).
$50k Life Insurance (Basic, Voluntary, & AD&D)
Paid Time Off (Vacation, Sick Leave, and 8 Paid Holidays)
Family Leave FMLA (Maternity & Paternity)
Short Term & Long-Term Disability
Pet Insurance
Flex Spending Accounts: Healthcare, Dependent care (Daycare children & elderly – work related), & Transit
Pharmacy discounts
Kisx Card (Surgery & Imaging Program)
Opportunity for tuition reimbursement
Wellness Resources
Free telehealth
Health Joy App
Free peer coach support - (mental health, stress management, substance use, and suicidal ideation)
CancerCARE 1:1 Consulting and support with expert medical team
Employee Assistance Support
Hearing Aid discount plan
Laser VisionCare discount plan
Learning & Development
Safety training: Getting Everyone Home Safely
Professional & Leadership Development Training
Skill Development Training
Mentorship Program
On-The-Job & Classroom Training
Employee Referral Program: We value referrals from our employees! If you know someone who would be a great fit for this role, please refer them through our company’s referral program. Successful referrals can earn you an incentive!