Administrative Assistant

Primary Residential Careers•Tomball, TX

23d•Onsite

About The Position

Position purpose - Responsibilities/Duties/Functions/Tasks The purpose of this position is to provide administrative support to a Department and/or Manager. Duties include general clerical, reception, and project based work. The administrative assistant is to maintain a professional company image while interacting with clients and visitors in person and by phone.

Requirements

Basic reading, writing, and arithmetic skills required
Strong attention to detail
Strong communication skills, both written and oral
Ability to effectively and professionally handle difficult situations that may arise when working with branches/divisions
Ability to multi-task
Knowledge of Microsoft Excel and Microsoft Word
Familiarity with Accounting terms and procedures (e.g. debits, credits, General Ledgers, etc.)

Nice To Haves

Knowledge of Microsoft Office and telephone protocol
Professional verbal and written communication skills
The ability to type 50 wpm.
The ability to control inventory and manage supplies
Reporting skills, administrative writing skills, Microsoft Office skills, knowledge of management processes, organization skills, ability to analyze information and solve problems

Responsibilities

Answers telephones and transfers calls to appropriate staff member
Meets and greets clients and visitors
Creates and modifies documents using Microsoft Office
Performs general clerical duties including but not limited to photocopying, faxing, mailing, and filing
Maintains hard copy and electronic filing system
Signs for and distributes UPS/Fed Ex/Airborne packages
Coordinates and maintains records for staff office space, phones, parking, company credit cards and office keys
Coordinates meetings and conferences
Maintains and distributes staff weekly schedules
Supports staff in assigned project based work
Maintains supplies/inventory, determines inventory levels, orders needed supplies, and verifies receipt of ordered supplies
Completes operational requirements by scheduling and assigning administrative projects and expediting work results