Administrative Assistant- Part Time Weekend(4pm-8pm)

Catholic Charities of Baltimore•Baltimore, MD

2d•$18•Onsite

About The Position

Catholic Charities is a non-profit organization with a diverse workforce of over 2000 employees of all faiths, ages and ethnicities who help to improve the lives of those we serve. We are the largest private provider of human services in Maryland operating over 80 programs throughout Maryland, serving children and families, people living in poverty, individuals with intellectual disabilities, immigrants, and seniors. Here, you can build a career where you make meaningful differences in the lives of others as we fulfill our mission to love, serve, teach, and work for justice. Catholic Charities of Baltimore is currently seeking an Administrative Assistant (Part-Time) who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks. The work schedule is Saturday and Sunday 4 pm to 8 pm every other weekend. Caritas House is a community for seniors that provides additional services that help our residents remain independent and safe. Our Elder Assistants help our residents with their activities of daily living including dressing, personal hygiene, housekeeping, and laundry services. The Care Assistant assists residents who are physically and/or socially impaired and need 24-hour oversight, with activities of daily living, always fostering residents’ independence and freedom of choice.

Requirements

High School diploma or GED.
Four years of experience in an administrative role.
An equivalent combination of education and experience may be considered.
Demonstrates excellent verbal and written communication skills, ensuring clarity and effectiveness in all interactions.
Exhibits exceptional relational and customer service skills, building strong connections and providing top-tier service.
Displays excellent organizational skills and meticulous attention to detail, ensuring accuracy and efficiency.
Possesses a foundational understanding of clerical procedures and systems, including managing Outlook calendars, email, and recordkeeping.
Demonstrates accountability by working independently, requiring minimal direction or supervision.
Acts with discretion, tact, and professionalism in all situations, maintaining confidentiality and integrity.
Requires proficiency in using computer systems and software to perform job function, including but not limited to, basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook.

Nice To Haves

Knowledge of other Microsoft Office applications, such as Word, Excel PowerPoint, Teams, and OneDrive is preferred.

Responsibilities

Answer and transfer phone calls, screening when necessary, and ensuring calls are directed appropriately and efficiently.
Welcome and direct visitors, volunteers, and clients, ensuring positive and professional experiences while maintaining security and confidentiality as needed.
Maintain filing systems as assigned, ensuring files are organized, up-to-date, and easily accessible.
Retrieve information as requested from records, email, minutes, and other related documents, preparing written summaries of data and/or statistics when needed, and maintaining accuracy and timely delivery.
Monitor and resolve administrative inquiries and questions, makes sure responses are accurate and provided within a reasonable timeframe.
Coordinate and schedule travel, meetings, and appointments for managers or supervisors, efficiently handling all details, including confirmed and logistics.
Prepare schedules and agendas for meetings, guaranteeing all participants are informed and all necessary materials are available.
Schedule, coordinate, and track required training for managers and their staff, verifying compliance with training deadlines and documentation.
Record and distribute minutes or other records for meetings, ensuring accuracy and timely distribution to all relevant parties.
Maintain office supplies and coordinates maintenance of office equipment, assuring availability and operational functionality of necessary resources.
Maintain a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, field expense vouchers, etc., assuring compliance with budget and reporting requirements.
Plan and implement special events, ensuring all details are managed and events are executed successfully, on time, and within budget.
Perform other duties as assigned.