Administrative Assistant @ Northland

The Salvation Army USA Central Territory • Gladstone, MO

3h • Onsite

About The Position

The position will provide administrative support to the office and staff.

Requirements

• High School diploma or equivalent; post-secondary degree/certification preferred
• Minimum two years related experience
• Highly effective organizational, interpersonal, and conversational skills
• Attention to detail
• Decision-making and problem-solving skills
• Ability to perform with limited supervision
• Ability to communicate effectively verbally and in writing
• Ability to maintain positive relationships with officers, staff, volunteers, community influencers, and prospective donors
• Ability to utilize Microsoft Office and virtual meeting software
• Ability to operate basic office equipment including telephone, computer, copier, fax, and scanning equipment
• Must be willing to support The Salvation Army mission
• Must possess a valid driver's license from the state of residence. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business

Responsibilities

• Perform clerical functions including, but not limited to, maintaining Corps records and inventory, answering and directing phone calls, managing correspondence as requested, and managing internal and external mail
• Ensure office equipment is functioning properly and arrange for maintenance and repair as warranted
• Serve as liaison between Corps and DHQ IT Department ensuring Corps technology needs are met
• Manage offices supplies to include ordering, maintaining inventory, and distributing
• Maintain Corps records as directed by Corps Officer
• Maintain sufficient postage
• Prepare Advisory Council and Corps Council meeting agenda including supporting materials; send meeting notices to members; record meeting minutes
• Manage volunteer and donor correspondence
• Manage property and general liability insurance claims
• Order food and supplies for Corps programing and events as directed by Corps Officer
• Make arrangements for staff meetings
• As directed by Corps Officer, serve as Corps representative with community service network agencies
• Encourage a positive work environment by conducting oneself in a manner that fosters healthy relationships with co-workers, supervisor and visitors
• Comply with all organization and Corps-specific policies and procedures
• Manage rental contract documents
• Record and deposit all rental income
• Coordinate building opening and closing
• Assist with the development and maintenance of employee job descriptions
• Prepare employment request and employee termination packets for Corps Officer approval
• Assist with new employee orientation as directed
• Report and monitor worker’s compensation claims
• Assist Corps Officer with probation and termination matters as directed
• Perform all banking transactions according to policies and procedures

Benefits

• Medical, Vision, Dental Insurance
• Life Insurance
• Supplemental Insurance
• Retirement Plans
• PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED