Simpson Gumpertz & Heger-posted 27 days ago
$27 - $40/Yr
Full-time • Entry Level
Onsite • Oakland, CA
501-1,000 employees

Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients’ most complex challenges. We leverage our collective and diverse experience, technical expertise, and industry knowledge of structures and building enclosures, advanced analysis, performance & code consulting, and applied science & research to deliver unrivaled, comprehensive solutions that drive superior performance. With 750 employees in ten office locations throughout the United States, SGH’s industry-leading teams constantly seek to advance the meaning of what’s possible. The Administrative Assistant at SGH in our Oakland office will handle a range of administrative responsibilities while supporting the day-to-day activities of technical and operations staff. Your skills in time management, ability to prioritize, and proactive work style are key value drivers for SGH. Your passion for coordination, coupled with a can-do attitude, approachability, and responsiveness, are instrumental in driving our success. A proactive problem-solver, you are focused on finding solutions by building trusting and collaborative relationships by working effectively with staff at all organizational levels and departments across the company. A successful Administrative Assistant will be eager to learn competency in SGH document styles and SGH’s best administrative practices. This fully in-office position in Oakland, CA may require the ability to work a flexible schedule and overtime as necessary.

  • Support the Oakland Office with front desk responsibilities as needed.
  • Coordinate and assist with meetings, events, catering, presentations, client seminars, etc., and handle related calendar scheduling.
  • Assist with supply inventory management and ordering.
  • Comprehensive management of technical staff licenses, including tracking renewals and credits.
  • Coordinate travel arrangements.
  • Process and file expense reports for internal customers.
  • Collaborate with HR to facilitate the new hire onboarding process and coordinate orientation responsibilities.
  • Partner with the IT department to troubleshoot issues with conference rooms, staff workstations, receiving and setting up equipment, etc.
  • General and technical document processing, including proofreading, editing, and formatting documents to approved SGH styles while promoting SGH standards of quality.
  • Support document reproduction needs of the office, including: Document reproduction includes copying, printing, and binding.
  • Coordinate with third-party reproduction vendors
  • Scan and electronically save documents and drawings.
  • Prepare electronic deadfiles as requested.
  • 3+ years of relevant administrative assistant experience.
  • Proficiency in Microsoft Office Suite, PDF software, business and technical document preparation, and the ability to work effectively in a fast-paced environment required.
  • Bachelor’s preferred, not
  • Paid Time Off (Vacation time, Sick leave, Holidays)
  • Paid Parental Leave
  • Profit Sharing and 401(k) plan with a discretionary company contribution
  • Health Insurance (Medical, Dental & Vision)
  • Short and Long-Term Disability (company paid)
  • Employee Basic Life and AD&D insurance (company paid)
  • Optional Life Insurance
  • Healthcare and Dependent Care Flexible Spending Accounts
  • Fertility, Family Forming, and Hormonal Health benefit
  • Employee Assistance Program
  • Pre-tax Commuter Benefit
  • AFLAC Accident & Cancer Insurance
  • Legal & Identity Theft plans
  • Tuition Reimbursement
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