Administrative Assistant

Human Resources Team • Venice, FL

8d

About The Position

Venice, FL based industry leading, forward thinking and progressive Fire Protection Company seeks an Administrative Assistant to join our dynamic team! This is a full-time, 40 hours per week, position with an excellent benefit package. Employment for a dedicated, self-motivated individual is immediate. While not required, prior Fire Safety Industry Knowledge is a plus.
Job Responsibilities:
Entry Level Assistant to the Accounting Department to include, but not limited to, the following:
Processing of contractor pay applications, review of submittals and required documentation
Accounts Receivable and Collections for Projects and Service work
Notice of Commencement and Notice to Owner processing
Process requests for Certificates of Insurance
Review and assist with weekly Labor Imports
Assist with annual Contractor Registrations
Knowledge of Construction billing and verbiage a plus

Requirements

• 2-3 years relevant accounting experience
• Proven oral and written communication skills
• Excellent customer service skills
• Strong computer skills – Excel, Word, Adobe
• The ability to be organized and effective in a fast-paced environment
• Demonstrated ability to prioritize and manage multiple tasks
• Problem solving and investigation skills
• Detail-oriented and follow tasks through to completion.
• Successful completion of a drug test and pre-employment background screening is required.
• MVR checks are required for all driving positions.

Nice To Haves

• Software experience with Great Plains and Service Trade a plus
• Knowledge of Construction billing and verbiage a plus
• Prior Fire Safety Industry Knowledge is a plus

Responsibilities

• Processing of contractor pay applications, review of submittals and required documentation
• Accounts Receivable and Collections for Projects and Service work
• Notice of Commencement and Notice to Owner processing
• Process requests for Certificates of Insurance
• Review and assist with weekly Labor Imports
• Assist with annual Contractor Registrations

Benefits

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Career Advancement Opportunities
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed