Administrative Assistant - Van Buren Tech

Van Buren Intermediate School District • Lawrence, MI

2d • Onsite

About The Position

The primary job of the Administrative Assistant is to support VB Tech Principal and administrators, student services, and provide event coordination.

Requirements

• High School Diploma or equivalent required
• Strong verbal and written communication skills relative to greeting, listening, responding, problem-solving, de-escalation, proofing, revision, personalizing, and formatting.
• Organization and data collection skills relative to student information systems (PowerSchool and Google Suite) and event planning and coordination.
• Must have the ability to handle multiple tasks and prioritize accordingly, work independently, performing individual projects and routine matters with minimal direction or supervision.
• Valid driver’s license required.

Nice To Haves

• A background in providing administrative support in an education setting is preferred.
• Experience related to customer/student service with an emphasis on responsibilities associated with organizing task development and prioritization; event preparations and coordination; problem-solving and innovation; and data collection and monitoring preferred.

Responsibilities

• Organize and maintain confidential records.
• Organize and communicate information on booking VBT meeting spaces, event coordination, and facilitation.
• Provide written communication to various stakeholders, including local district personnel and families, as well as other ISD staff.
• Utilize various computer systems/programs, especially PowerSchool, to access relevant reports, communications, and pertinent data.
• Proficient in computer software with an emphasis on word processing, databases, spreadsheets, and other technology (ex. intercom, walkie-talkie, copiers).
• Create, organize, and maintain office filing systems.
• Provide administrative correspondence, including general clerical support, directing phone communications, greeting visitors, and interacting with families and students.
• Assist in preparing and sending VBT marketing and informational materials.
• Assist with monitoring of the front door camera and screening admittance.
• Assist with scheduling meetings, creating agendas, tracking attendance, hiring process, on/off-boarding, etc., related to building staff.
• Other duties as assigned by the VBT Principal and Administration team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED