Day Hab Elba - Administrative Assistant - FT - GLOW

Dayforce•Elba, NY

22d•Onsite

About The Position

Start a fulfilling career that makes a difference in the lives of people with disabilities and their families. We have a variety of full and part-time jobs available and are looking for candidates who are eager to learn. Our employees receive a range of benefits including health insurance, company-paid life insurance, 401K, generous paid time-off and continuing education support! Summary: To perform administrative support to the day habilitation team

Requirements

Excellent computer and telephone skills, Computer programs include Microsoft suite of products
Ability to learn other computer programs and online portals
Proficient in troubleshooting office equipment, including copiers and postage machine
Excellent oral and written communication skills. Must be able to effectively deal and communicate with staff, directors and visitors.
Ability to resolve customer needs in a positive manner and maintain composure under pressure.
Must have strong organizational and interpersonal skills
Valid NYS driver’s license with safe driving record per agency policy is required.
Ability to use standard office equipment including personal computer, phone, fax, copier, etc.
Ability to speak, listen and sit. Must be able to lift at least 20 lbs.
High school diploma or equivalent with two (2) years’ experience as a receptionist and/or administrative assistant.

Responsibilities

Performs receptionist duties for all visitors of Elba Day Habilitation and updates signage or front office screening forms as needed. Screens visitors to building.
Answer phones and takes messages for all staff at the Elba Day Habilitation site.
Assists with filing in main file records and medical records.
Updates individuals’ file information and emergency information as needed.
Checks incoming mail and distributes both external and interagency mail to appropriate parties.
Maintains documentation of transportation times, arrival and departure times, as assigned.
Provides secretarial support to Director, Coordinator, QA Manager and others as assigned, to include but not limited to typing, copying and dissemination of materials.
Monitors office supplies and equipment and takes periodic inventory of such items. Orders items as needed and tracks receipts.
Schedules applicant interviews as assigned.
Assists with the maintenance and replenishment of petty cash.
Assists with communication of inter-office information, as assigned and as appropriate.
Complete data entry and uploading of documents as assigned.
Assists in researching social and recreational activities as assigned.
Attends meetings for the purpose of taking and transcribing minutes when requested.
Maintains organized archived filing system of purged materials.
Maintains confidentiality
Punctuality and attendance during scheduled work hours are essential functions of this position.
Support the mission of Arc GLOW be ensuring operational excellence and compliance that enables our team to provide high-quality, individualized supports.
Performs any other duties as requested.
Represent Arc GLOW in a professional manner.
Participates in corporate compliance and quality assurance activities as required
All other related duties as assigned.