Administrative Assistant-TX

Daifuku•Hutto, TX

1d•Onsite

About The Position

The office Administrative Assistant / Facilities role requires clear and precise communication skills combined with strong organizational capabilities to support daily office operations and employee needs.

Requirements

Demonstrates sound judgment, reliability, punctuality, and high ethical standards in all aspects of work.
Exercises a high level of discretion and confidentiality when handling sensitive and confidential information.
Proficient in standard office software and administrative tools, including Microsoft Word, Excel, and Outlook.
Ability to manage multiple priorities efficiently while maintaining accuracy, organization, and a professional demeanor.

Responsibilities

Perform day-to-day office administrative functions to support efficient operations, including managing correspondence, mail, and package distribution.
Coordinate facility maintenance and repairs by contacting and working with internal departments and external vendors to address issues such as HVAC, network connectivity, janitorial services, and general office maintenance.
Monitor office and facility conditions to ensure a safe, functional, and compliant work environment.
Order, track, and maintain inventory of office, facility, and safety supplies to support operational and employee needs.
Coordinate office shipping and receiving activities in accordance with established procedures; maintain accurate shipment and delivery records.
Coordinate facility and fabrication safety training, documentation, and employee badging in compliance with company policies.
Provide translation or language support for overseas project teams, new hires, and temporary employees, as applicable to business needs.
Support HR administrative processes, including onboarding logistics, employee communications, and coordination with cross-functional teams.
Identify issues that impact office operations or employees and escalate to appropriate personnel or departments; follow through to resolution.
Maintain confidentiality and handle sensitive information in accordance with company policy and applicable regulations.
Confirm the invoice matches the purchase orders (PO and description).
Check/confirm remit to address on the invoice.
Email the invoice to internal customer for approval.
Communicate invoices to Accounting monthly.
Act as main point of contact for any apartment leases.
Communicate approved invoices with Accounting Department.
Manage Utilities for apartment assignments.
Create Purchase Order in SAP per JSOX guidelines.