Administrative Assistant (49763)

WESTCARE INC•Murphysboro, IL

4d•$15 - $17

About The Position

Person in this position will be responsible for providing administrative and clerical support of the program in accordance with the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). Essential job functions include those listed below.

Requirements

High school diploma or equivalent is required.
Previous experience in a secretarial position, preferably in a social service setting
Must be highly organized, detail focused, and have excellent time management
Must possess strong computer skills, to encompass all Microsoft Office applications
Excellent communication and interpersonal skills
Superior writing skills
Ability to pass background check
Ability to obtain and maintain OIG LEIE clearance
Ability to pass pre-employment drug screening
Ability to exercise good judgment and discretion
Ability to work well in a team environment
Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality
Must have professional appearance and demeanor
Ability to obtain and maintain clearance from Illinois Department of Corrections
Ability to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test

Responsibilities

Provide administrative/secretarial support to the assistant program coordinator and lead counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; assisting with monthly, quarterly, and annual reports; and other related duties.
Coordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings.
Provide clerical support to the counseling and administrative staff as requested.
Assist in the development and implementation of substance abuse treatment policies, procedures, and program materials.
Make travel arrangements for staff members as needed.
Maintain filing system for administrative files and other relevant files.
Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.
Assist with payroll.
Assist with supplies.
Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
Perform any other duties as assigned.