Administrative Assistant – Technology and Compliance Department

Wabash Valley Power Alliance • Indianapolis, IN

4h

About The Position

The Administrative Assistant for the Technology and Compliance Department provides administrative, operational, and coordination support to ensure efficient, compliant, and well-documented departmental operations. This role supports reporting, documentation, vendor coordination, compliance tracking, and process improvement initiatives across technology and compliance functions.
The position works closely with internal teams and external partners and requires strong organizational skills, discretion, attention to detail, and the ability to leverage modern tools and technology to improve efficiency.

Requirements

• High school diploma or equivalent
• 3–5+ years of administrative, compliance, or operational support experience
• Strong organizational, time management, and prioritization skills
• Demonstrated ability to manage trackers, documentation, and deadlines accurately
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to learn and use additional systems, software, and reporting tools
• Proven discretion in handling confidential information

Nice To Haves

• Associate’s degree or higher; equivalent experience considered
• Experience supporting compliance, audits, or regulated environments
• Familiarity with SOPs, documentation control, or process documentation
• Experience coordinating with vendors and managing documentation workflows

Responsibilities

• Provide day-to-day administrative and office support for Technology and Compliance operations
• Manage sensitive and confidential information with professionalism and discretion
• Coordinate meeting logistics, including scheduling, agenda preparation, note capture, and follow-up tracking
• Maintain organized electronic and physical filing systems for operational and compliance records
• Support Learning Management System (LMS) setup, administration, and training coordination
• Coordinate equipment ordering, tracking, and follow-up to ensure timely delivery and deployment
• Manage travel arrangements and support expense report preparation and submission
• Support compliance documentation activities, including audits, filings, tracking, and record retention
• Maintain trackers and reminders for invoices, purchase orders, contracts, training requirements, and compliance deadlines
• Coordinate vendor documentation requests, collect required materials, and route for internal review
• Assist with audit preparation by gathering documentation and tracking requests and responses
• Develop, maintain, and distribute standard operational, compliance, and administrative reports and dashboards
• Ensure accuracy and timeliness of recurring data and reporting deliverables
• Identify opportunities to enhance, streamline, and automate reporting processes
• Support ad hoc data, tracking, and reporting requests as needed
• Maintain, refine, and create Standard Operating Procedures (SOPs) and operational documentation
• Document workflows, processes, and compliance-related procedures
• Help ensure documentation remains current, accessible, and aligned with organizational requirements
• Serve as a coordination point for vendor communications related to documentation, compliance, and administrative needs
• Track vendor contracts, certifications, insurance documents, and other required materials
• Coordinate with internal stakeholders to support timely review, approval, and follow-up

Benefits

• We offer continuing education, flex time, health benefits, a 401(k) match and pension plan, and much more.
• No Sweat - We offer a wellness program that includes a payroll credit for medical insurance, an on-site fitness center for your convenience and extra vacation days for participating. We’ll even throw in a fitness device reimbursement to keep you on track!
• Flex Time - Our flexible schedule means you can work in your appointments or family events and maintain a comfortable work-life balance.
• Stay in School - We value employees who have a desire to learn, so we provide funds for continuing education. We also offer in-house training and ongoing development through our internal GROW program.
• Keep it Casual - When you work for us, you work in comfort. Blue jeans are the norm in our office and we make them look good!
• Work Hard, Play Hard - We reward our employees with generous vacation time, to the tune of up to five weeks off a year. Even our new employees receive credit for prior work experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees