In this role, you will provide professional administrative support for all staff, handling a variety of duties including main reception tasks and assisting with operational functions across multiple departments.
Provide professional administrative support for all staff, including main reception duties.
Answer and direct telephone calls, deliver messages, and greet employees and visitors.
Distribute and collect visitor building access cards.
Schedule conference calls and coordinate catering for meetings.
Maintain conference rooms and kitchen areas.
Update office inventory supplies and coordinate with local building management.
Address general visitors and employee inquiries.
Provide support for accounting, marketing, and human resources as needed.
Type, revise, and combine materials such as correspondence, reports, records, and forms.
Proofread and edit documents for grammar, spelling, punctuation, and formatting.
Complete word processing and database administration tasks.
Provide travel arrangements and support for miscellaneous administrative projects.
3+ years of experience as an administrative assistant.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Calendar and schedule management, including coordinating meetings and events.
Document preparation and management: drafting, proofreading, and formatting reports and presentations.
Data entry and record-keeping with accuracy and confidentiality.
Basic IT troubleshooting and familiarity with collaboration tools such as Teams, Zoom, and Google Workspace.
Travel coordination and expense management for executives or teams.
Office management tasks, including ordering supplies, managing inventory, and maintaining office readiness.
High School diploma or equivalent; AS or BS preferred.
Excellent verbal and written communication skills, including grammar, punctuation, and proofreading.
Flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment.
Ability to independently multi-task, prioritize assignments, and take direction from staff.
Self-motivated, well-organized, detail-oriented, reliable, and punctual.
Strong communicator with good listening skills.
Ability to handle confidential information.
Prior administrative experience with a civil engineering consultant or architectural design firm preferred.
Preference given to local candidates.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)