ADMINISTRATIVE ASSISTANT

Montefiore Health System•New York, NY

15d•Onsite

About The Position

Perform advanced secretarial and administrative tasks, including drafting correspondence, preparing reports, and managing confidential information. Coordinate calendars, schedule meetings, and organize research-related programs and events. Manage purchasing and inventory of office and research supplies. Maintain and oversee observership and rotator programs, ensuring compliance with institutional guidelines. Support donor-related projects, including tracking contributions and preparing acknowledgment materials. Liaise with internal departments and external partners to facilitate research and clinical initiatives. Prepare presentations, maintain databases, and assist with grant-related documentation as needed. Handle travel arrangements and expense reporting for leadership.

Requirements

Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to manage sensitive information with discretion
Familiarity with purchasing systems and scheduling tools

Responsibilities

Drafting correspondence
Preparing reports
Managing confidential information
Coordinate calendars
Schedule meetings
Organize research-related programs and events
Manage purchasing and inventory of office and research supplies
Maintain and oversee observership and rotator programs, ensuring compliance with institutional guidelines
Support donor-related projects, including tracking contributions and preparing acknowledgment materials
Liaise with internal departments and external partners to facilitate research and clinical initiatives
Prepare presentations
Maintain databases
Assist with grant-related documentation as needed
Handle travel arrangements and expense reporting for leadership