Administrative Assistant

Viderity Inc. • Alexandria, VA

1d

About The Position

· Manage the day-to-day administrative affairs of the client. · Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint. · Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary. · Coordinate administrative tasks and oversee designated administrative operations. · Accurately enter information into databases/tracking systems. · Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets. · Prepare agendas, presentation materials, meeting requests and meeting minutes. · Answer and screen incoming calls and direct calls to appropriate action officer. · Draft email responses and general correspondence on behalf of the client. · Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes. · Compile input for and draft/organize a variety of reports. · Compile daily, weekly and monthly social media, web and other relevant metrics reports. · Provide expertise in measuring and assessing metrics to inform strategy. · Maintain stakeholder email and distribution lists. · Ensure effective document management. · Maintain templates and resources for OLPA operations. · Assist with processing requests for travel, training, and reimbursements. · Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders. · Establish and maintain effective and appropriate working relationships with OLPA contractors and staff. · Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills. · Consistently communicate with a high degree of professionalism, diplomacy and tact.

Requirements

• Proven experience as a Proposal Processing Administrative Support or in other similar position.
• Full comprehension of office management systems and procedures.
• Excellent knowledge of MS Office.
• Exemplary planning and time management skills
• Strong written and verbal communication skills
• Conduct research using internal sources in order to write and edit content.
• Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials.
• 3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences.
• Bachelors Degree
• Public Trust required.

Responsibilities

• Manage the day-to-day administrative affairs of the client.
• Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
• Coordinate administrative tasks and oversee designated administrative operations.
• Accurately enter information into databases/tracking systems.
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
• Prepare agendas, presentation materials, meeting requests and meeting minutes.
• Answer and screen incoming calls and direct calls to appropriate action officer.
• Draft email responses and general correspondence on behalf of the client.
• Compile input for and draft/organize a variety of reports.
• Compile daily, weekly and monthly social media, web and other relevant metrics reports.
• Provide expertise in measuring and assessing metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Ensure effective document management.
• Maintain templates and resources for OLPA operations.
• Assist with processing requests for travel, training, and reimbursements.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders.
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy and tact.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level