Administrative Assistant - Stillwater, OK

Rooney Holdings Inc. • Tulsa, OK

8d • Onsite

About The Position

The Administrative Assistant performs duties that provide office services by implementing administrative systems, procedures, and policies to ensure effective and efficient operation. The position requires a strategic partnership with the Project Management, Operations, and Preconstruction/Estimating teams to complete administrative tasks as they arise. The Administrative Assistant must be a flexible team player with strong communication and client service skills.

Requirements

• Computer knowledge and efficiency, including Microsoft Office products
• Ability to work constructively independently
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team
• Transmits professionalism
• Problem-solving skills
• Excellent customer service skills
• High School Diploma or GED
• Three years of administrative/secretarial experience
• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively and participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver’s License).

Responsibilities

• Provides administrative and clerical support to the team
• Answer incoming calls and respond according to protocol
• Correspond with clients via phone and e-mail communication
• Assist with budgets and financing as needed
• Help prepare meeting agendas and presentations
• Manage calendar and schedule appointments
• Arrange travel plans and itineraries
• Assist with the preparation of expense reports in accordance with Accounts Payable’s policies and procedures
• Maintain office supply stock
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Greet all guests who arrive at the Manhattan office
• Maintain an orderly lobby
• Strive to build effective relationships with clients, vendors, and internal Manhattan employees
• Performs general administrative tasks as necessary
• Maintains conference rooms
• Collects and sorts mail
• Makes service calls and applicable order supplies
• Signs for deliveries and notifies the appropriate recipient
• Ships packages and materials as needed
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

Benefits

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED