Administrative Assistant
About The Position
We are seeking a proactive and detail-oriented Administrative Assistant to support the smooth operation of our Dubuque, IA office and deliver exceptional service to both internal and external stakeholders. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and takes pride in creating a welcoming, organized workplace. About MedOne:MedOne is a full-service pharmacy benefit manager (PBM), serving clients and members nationwide. With a fully transparent, pass-through model, MedOne helps people access the right prescription at the best price.
Requirements
- Proven experience in administrative or office support roles
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Proficiency in Microsoft Office Suite and office equipment
- Ability to handle confidential information with discretion
- Friendly, professional demeanor with a customer-service mindset
Responsibilities
- Serve as the first point of contact for visitors.
- Greet guests warmly and ensure they are connected with the appropriate team member.
- Oversee day-to-day facility operations including:
- Managing incoming and outgoing mail
- Maintaining the office lunchroom and common areas
- Ensuring office equipment is functional and serviced as needed
- Organize on-site and off-site meetings:
- Prepare agendas and meeting materials
- Compile background research and develop content
- Distribute materials to attendees in advance
- Monitor inventory levels and reorder supplies as needed.
- Maintain organized storage and supply areas.
- Be the go to for ordering office supplies and equipment
- Sort and distribute incoming mail.
- Prepare and send outgoing mail and packages.
- Coordinate shipping of materials to new hires, employees, and clients.
- Assist with travel arrangements, especially during company-wide events.
- Ensure itineraries and logistics are communicated clearly and efficiently.
- Provide dedicated administrative support to:
- Human Resources: Assist with onboarding logistics, employee communications, and scheduling interviews or trainings.
- Marketing: Help coordinate materials, manage promotional shipments, and support event planning.
- Executive Leadership Team: Manage calendars, schedule meetings, prepare documents, and ensure timely communication and follow-up.
Benefits
- Competitive salary and bonuses that reward your performance.
- Comprehensive health, dental, and vision insurance.
- 401(k) with company match to secure your future.
- Generous paid time off and holidays.
- Opportunities for professional growth and development.
- A vibrant and collaborative work culture.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
