Administrative Assistant, Chandler, AZ, Semiconductor
About The Position
WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance. We are seeking a detail-oriented and highly organized Administrative Assistant to support our team on a dynamic semiconductor construction project in Chandler, AZ. This role provides critical administrative and executive support to customer senior leadership and the broader project team in a fast-paced construction environment. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities while maintaining accuracy and professionalism.
Requirements
- Proficiency in Microsoft Excel, including formulas, charts, and pivot tables.
- Strong PowerPoint skills for preparing clear, professional presentations.
- Experience managing calendars and providing direct support to senior leadership.
- Exceptional attention to detail and strong organizational skills.
- Strong verbal and written communication skills.
- Ability to work independently while supporting multiple leaders.
- Comfortable working in a fast-paced, onsite construction environment.
- Prior administrative experience in construction, engineering, semiconductor, or large project teams is preferred.
Nice To Haves
- Experience with training tracking or compliance reporting tools.
- Familiarity with construction documentation or project tracking systems.
- Local candidates are strongly preferred due to the onsite nature of the position.
Responsibilities
- Provide comprehensive administrative support to project managers and five customer senior leaders.
- Manage complex calendars for senior leadership, including scheduling meetings, resolving conflicts, and coordinating logistics.
- Track training requirements and maintain onboarding documentation for new team members.
- Support onboarding processes, including coordinating access requests, equipment needs, and required documentation.
- Maintain organized file management systems to ensure accurate document control and easy retrieval of information.
- Assist with preparation of reports, tracking logs, visual dashboards, and presentations using Microsoft Excel and PowerPoint.
- Coordinate meetings, including preparing agendas, capturing notes, and tracking follow-up action items.
- Monitor deadlines for administrative deliverables and assist with ensuring timely completion.
- Facilitate communication between internal teams, subcontractors, vendors, and customer leadership as needed.
- Perform additional administrative duties as assigned to support evolving project needs.
Benefits
- Medical, Dental, Vision Insurance
- Life and Disability Coverage
- Company-Matched Retirement Plan
- Paid Time Off and Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
