Solar Turbines Incorporated-posted 26 days ago
Full-time • Entry Level
Onsite • San Diego, CA
5,001-10,000 employees
Machinery Manufacturing

We are seeking a highly organized, proactive, and resourceful Administrative Assistant to support the Director and the broader management team within our Gas Compressor Business organization. This role is critical to ensuring smooth day-to-day operations, coordinating complex schedules, managing communications, and facilitating cross-functional collaboration. The ideal candidate will be a self-starter with exceptional attention to detail and a passion for supporting high-performing teams.

  • Provide executive-level administrative support to the Director and management staff.
  • Manage calendars, schedule meetings, and coordinate travel arrangements for Director and Management Staff as needed.
  • Prepare and edit correspondence, reports, presentations, meeting minutes, and other documents.
  • Organize and maintain digital and physical filing systems.
  • Assist in planning and executing team events, workshops both onsite and offsite.
  • Liaise with internal departments and external stakeholders on behalf of the management team.
  • Track action items, follow up on deliverables, and ensure deadlines are met.
  • Support budget tracking, expense reporting, and procurement processes.
  • Create and generate purchase requisitions and maintenance requests.
  • Order and maintain appropriate inventory of office supplies including authorizing departmental expense and cost control.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Continuously improve administrative processes and contribute to team efficiency.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint).
  • Strong written and verbal communication skills.
  • Proven ability to manage multiple priorities in a fast-paced environment.
  • Experience supporting senior leaders and working with cross-functional teams.
  • Medical, dental, and vision benefits
  • Paid time off plan (Vacation, Holidays, Volunteer, etc.)
  • 401(k) savings plans
  • Health Savings Account (HSA)
  • Flexible Spending Accounts (FSAs)
  • Health Lifestyle Programs
  • Employee Assistance Program
  • Voluntary Benefits and Employee Discounts
  • Career Development
  • Incentive bonus
  • Disability benefits
  • Life Insurance
  • Parental leave
  • Adoption benefits
  • Tuition Reimbursement
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