Administrative Assistant

Solar Turbines Incorporated•San Diego, CA

77d•Onsite

About The Position

We are seeking a highly organized, proactive, and resourceful Administrative Assistant to support the Director and the broader management team within our Gas Compressor Business organization. This role is critical to ensuring smooth day-to-day operations, coordinating complex schedules, managing communications, and facilitating cross-functional collaboration. The ideal candidate will be a self-starter with exceptional attention to detail and a passion for supporting high-performing teams.

Requirements

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint).
Strong written and verbal communication skills.
Proven ability to manage multiple priorities in a fast-paced environment.
Experience supporting senior leaders and working with cross-functional teams.

Responsibilities

Provide executive-level administrative support to the Director and management staff.
Manage calendars, schedule meetings, and coordinate travel arrangements for Director and Management Staff as needed.
Prepare and edit correspondence, reports, presentations, meeting minutes, and other documents.
Organize and maintain digital and physical filing systems.
Assist in planning and executing team events, workshops both onsite and offsite.
Liaise with internal departments and external stakeholders on behalf of the management team.
Track action items, follow up on deliverables, and ensure deadlines are met.
Support budget tracking, expense reporting, and procurement processes.
Create and generate purchase requisitions and maintenance requests.
Order and maintain appropriate inventory of office supplies including authorizing departmental expense and cost control.
Maintain confidentiality and handle sensitive information with discretion.
Continuously improve administrative processes and contribute to team efficiency.